Area Budget Planning & Tracking Team Lead

The key tasks in the role are:
1. Leads the team of BP&T Analysts and Category Systems Administrators in order to achieve team goals and KPI´s
2. Responsible for i-shop/Coupa and SAP accounts for the Area/Category(whichever is relevant)
3. Managing the settings in i-shop and SAP by using Digiform. For Coupa the self-service portal.
4. Review and recommend usage of icode based on type of service in line with ZBB package
5. For iShop(not relevant for Coupa)train new Marketers about the SC/PO/IR/DP (Shopping Cart/Purchase Order/Invoice Receipt/Direct Posting) and Digiform procedure
6. Providing the necessary support / help

Other responsibilities:

Set up / Changes – requests for OSR team
• Handling SOX Forms
• Handling Digiforms for iShop(not relevant for Coupa)

Handling the whole SC/PO/IR/GR procedure:
• Processing of all shopping carts through the i-Shop system (creation till closing)
• Keeping track of all shopping carts by entering them into the separate shopping cart excel sheet or from reporting from the Coupa
• Handle of invoice list from BPO Accenture (GR/IR*, two way match purchase order report etc.)
• Handling of ALL issues related to shopping carts and/or invoices (including following-up on late invoices)
• Request the opening of new vendors in SAP
• Will act as the master shopper on behalf of the Marketing function in accordance with pending Procurement changes, tasks include
• Be the expert and linkage to purchase indirect goods and services for the organization/end users
• Create requisitions in Coupa
• Know the correct buying channel to use
• Assist end user to modify or void requisitions
• Follow-up on approvals when needed
• Confirm goods received by end users
• Perform Goods Receipt in Coupa
• Support AP with invoice resolution from business perspective
• Acknowledgement of Spot Buy Result
• Acknowledge requests within one business day

Key User / Training:
• Being part of the key user team (joining the regular meetings, discuss cases / situations in the iShop/Coupa / SAP process which could be simplified / changed, finding the best solutions to handle the process of iShop / SAP, preparing training sessions, etc.)
• Creating own training manuals for the marketing team

Responsible for consolidating A&C budget for OP/AC, input into tool for FY and YTD/YTG:
• Consolidate OP plans at category level 3 with all budget owners
• Support marketing in aligning with other budget owners for the creation of the FY AC plan and before the YTD/ YTG submission
• Input OP plan into the AC budgeting tool (ACB tool)
• Submit WBS forms which contain project details alongside planned budget and upload onto FiT tool
• Consolidate budget shift requests from Brand Managers
• Provide marketing with quarterly YTD/ YTG dashboard
• Support marketing on ad hoc requests on YTD/ YTG overview, based on Service Level Agreements
• Act as the point of contact for Brand Managers budgeting issues
• Support resolution with the help of Local Category FP&A teams

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