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Team Assistant
Place of work
Mlynske Nivy 12, Bratislava
Mlynske Nivy 12, Bratislava
Contract type
full-time
full-time
Information about the position
Job description, responsibilities and duties
In this role you will provide personal support to the head of Digital Workplace and support the Digital Workplace (DWP) Leadership Team, consisting of five directors based in Switzerland.
Your contribution will involve personal assistant support including the triage of e-mail inboxes if requested, coordinating diaries, scheduling meetings, travel bookings, managing correspondence and ensuring relevant briefing material is available.
In addition, you will undertake other duties such as organising events, workshops and townhalls in close collaboration with the respective team leaders / Executive Assistant, arranging travel itineraries as well as dealing with general enquiries.
Furthermore, your set of tasks also includes maintaining departments' intranet pages as well as SharePoint sites. Finally, you will also act as 'go to' person for DWP Team members when they are visiting the Bratislava office
Main Tasks:
• Provide personal support to DWP Head and DWP Leadership team
• Triage e-mail inboxes if requested
• Coordinate diaries and schedule meetings
• Issue correspondence and meeting minutes
• Organize events and workshops as well as Townhalls
• Create reports and internal and external presentations
• Arrange travel itineraries
• Handle general enquiries, or transfer them to the appropriate alternative personnel
• Support maintenance of the Share-Point- , Ourspace- and Intranet sites.
• Manage ad hoc requests from an end-to-end perspective as needed
Your contribution will involve personal assistant support including the triage of e-mail inboxes if requested, coordinating diaries, scheduling meetings, travel bookings, managing correspondence and ensuring relevant briefing material is available.
In addition, you will undertake other duties such as organising events, workshops and townhalls in close collaboration with the respective team leaders / Executive Assistant, arranging travel itineraries as well as dealing with general enquiries.
Furthermore, your set of tasks also includes maintaining departments' intranet pages as well as SharePoint sites. Finally, you will also act as 'go to' person for DWP Team members when they are visiting the Bratislava office
Main Tasks:
• Provide personal support to DWP Head and DWP Leadership team
• Triage e-mail inboxes if requested
• Coordinate diaries and schedule meetings
• Issue correspondence and meeting minutes
• Organize events and workshops as well as Townhalls
• Create reports and internal and external presentations
• Arrange travel itineraries
• Handle general enquiries, or transfer them to the appropriate alternative personnel
• Support maintenance of the Share-Point- , Ourspace- and Intranet sites.
• Manage ad hoc requests from an end-to-end perspective as needed
Requirements for the employee
Candidates with education suit the position
University education (Bachelor's degree)
University education (Master's degree)
University education (Master's degree)
Language skills
English - Upper intermediate (B2)
Personality requirements and skills
• Commercial apprenticeship; further education to EA or Bachelor in Business Administration would be an asset
• Multiple years of experience of working with and providing support to Senior Management (ideally within an IT department)
• Strong interpersonal skills, interacting with others effectively
• Self-motivated, well organized and efficient, setting adequate priorities
• Highly resourceful team-player, able to work effectively with global, multi-cultural team in multiple locations
• Fluent in English. Good knowledge of German is an asset.
• Profound knowledge of MS Office
• Ability to handle confidential information appropriately, to cope effectively with multi-task work situations as well as to work independently and to work under pressure
• Flexibility
• Quality and solution oriented; persistent and thorough
• Multiple years of experience of working with and providing support to Senior Management (ideally within an IT department)
• Strong interpersonal skills, interacting with others effectively
• Self-motivated, well organized and efficient, setting adequate priorities
• Highly resourceful team-player, able to work effectively with global, multi-cultural team in multiple locations
• Fluent in English. Good knowledge of German is an asset.
• Profound knowledge of MS Office
• Ability to handle confidential information appropriately, to cope effectively with multi-task work situations as well as to work independently and to work under pressure
• Flexibility
• Quality and solution oriented; persistent and thorough
Advertiser
Brief description of the company
As the world's leading and most diversified global reinsurer, we offer as our core business financial services products that enable risk taking essential to enterprise and progress. Our company was founded in Zurich, Switzerland in 1863, and operates in more than 25 countries and provides its expertise and services to clients throughout the world. We combine financial strengths with experience, knowledge and creative thought to explore new opportunities in the interests of our clients, staff and shareholders.
Number of employees
1700 and more employees
Company address
Contact
Contact person: Lucia Vargova
ID: 3046857
Dátum zverejnenia: 7.3.2018
2018-03-07
lokalita: Bratislava Pozícia: Administrative Worker, Official, Assistant, Office Manager Spoločnosť: Swiss Re