Director Assistant

We are looking suitable personal assistant for Managing Director. As a personal assistant you will work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. You will help a manager to make the best use of their time by dealing with secretarial and administrative tasks.
Personal assistant need extensive knowledge of the organisation in which they work therefore you will need to know who key personnel are (both external and internal) and understand the organisation's aims and objectives.

Responsibilities
As a personal assistant, you will often act as the manager's first point of contact with people from both inside and outside the company. Tasks are likely to include:

• devising and maintaining office systems, including data management and filing;
• arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organising and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organising and attending meetings and ensuring the manager is well prepared for meetings.

Please send your CV in English language as well.

We will contact only candidates with suitable profiles, thank you for understanding.