What will you do?

Purpose

Performs wide range of administrative and general support duties of highly responsible and confidential nature. Frequently communicates with senior level internal and external contacts and is regularly exposed to confidential data.

Key accountabilities

• Furnishes and obtains information from other managers or outside representatives.
• Drafts correspondence for supervisor´s final approval.
• Prepares special reports, gathering, summarizing and analyzing data.
• Acts as a personal assistant to the direct superior and supports him/her in his/her day-to-day work.
• Organizes effectively direct superior’s calendar.
• Organizes schedule and travel planning for direct superior and employees.
• Organizes, prepares and moderates meetings, discussions and conferences (invitation, agenda, participant selection, ensures catering, prepares and assembles conference documents, distribute presentations, writes minutes etc.).
• Collects, processes, and finalizes business related documents and is able to work with business applications (e.g. weekly reports).
• Communicates with internal and external contacts, e.g., internal and external correspondence and communication by phone, by letter, by e-mail and face to face. (Nationally and internationally).
• Orders office supplies.
• Handles, monitors and completes tasks in a clearly defined area.
• Takes care of internal and external visitors.

You will succeed if you:

IT Technical Skills

• MS office (focus on Excel, Power Point, Outlook, Word) - Advanced

Soft skills

• Communication skills
• Presentation skills
• Negotiation skills
• Time Management

Finance Skills

• Financial literacy

Other Skills

• Text creation and editing
• Moderation of meetings

Languages

• English - Upper intermediate (B2)
• German (advantage) - Upper intermediate (B2)

Other criteria or requirements

• Knowledge of relavant internal HR and Finance processes.

Why should you choose us?

We believe in balance between work and personal life. An attractive and extensive work-life balance portfolio guarantees lasting motivation for employees and thus a better quality of life, promotes physical and mental well-being and contributes to a positive work environment. All this with the aim of providing more freedom in reconciling work, career growth, private life and individual lifestyle. Therefore we offer to our employees over 25 different benefits to improve their personal and professional life in these areas:

• Financial benefits
• Benefits with focus on learning and development *
• Benefits with focus on health and sport *
• Benefits with focus on family and work - life balance
• Other benefits *

For more information about our benefits click to Benefits

Benefits with * are applicable also to part-time positions.
This information may be subject to changes and other internal rules.

Wage (gross)

1 000 EUR/monthFinal salary is negotiable. We are offering base salary depending on seniority level and previous experience of candidate. In addition to base salary we provide variable part and other financial benefits.

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