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Business Management Operations Analyst
Place of work
Karadžičova 12, Bratislava
Karadžičova 12, Bratislava
Contract type
full-time
full-time
Information about the position
Job description, responsibilities and duties
Legal & Compliance Business Management is the central team within Legal & Compliance division (L&C). We support the Chief Legal Officer in the strategic direction and operational execution, and the divisional departments in delivering effective and efficient legal and compliance services. Main responsibilities of the team are to coordinate all processes and initiatives within the division. Specific focus is on financial management, outside counsel management, tool ownership and support, divisional communications, project management and process improvements.
We are team of 10 members in Bratislava and Zurich, supporting broad range of topics. We value diversity of background and skillset each team member brings in the team.
You will play an important role both within the L&C Division as well as interactions with colleagues from various operations teams such as finance, sourcing, HR, etc. This role provides you the opportunity to expand your knowledge and expertise in both operational and L&C aspects which can be further applied within Swiss Re.
Divisional Operations
• Support divisional processes related to financials, workforce planning, communications, records management and operational risk management
• Support the preparation of regular and ad hoc reporting and presentations from a data analysis and content perspective
• Develop and maintain various divisional dashboards
• Support the coordination of other Group Operations and divisional projects, initiatives and tasks
Support for Group wide used tools
• Supporting L&C tools, gathering and documenting requirements for projects
• Interacting with business users, communicating with vendors, testing changes, project support, training, supporting functional & IT teams
• Run reports from the various tools
• Continually seek ways to improve and streamline the tools and processes
Outside Counsel Management
• Support the sourcing process of handling outside counsel by maintaining oversight of all letters of engagement by logging them in the Swiss Re contract tool, documenting key reference information for users and reviewing purchase orders for sourcing outside counsel
• Support the quarterly review of outside counsel by performing detailed spend and savings analysis and other operational performance indicators, collect data and prepare management reporting
• Maintain content on intranet and other knowledge sharing platforms, conduct training
• General business support to lawyers within L&C and other functions re outside counsel process/requirements/info requests
• Support implementation of an encryption solution with new law firms
We are team of 10 members in Bratislava and Zurich, supporting broad range of topics. We value diversity of background and skillset each team member brings in the team.
You will play an important role both within the L&C Division as well as interactions with colleagues from various operations teams such as finance, sourcing, HR, etc. This role provides you the opportunity to expand your knowledge and expertise in both operational and L&C aspects which can be further applied within Swiss Re.
Divisional Operations
• Support divisional processes related to financials, workforce planning, communications, records management and operational risk management
• Support the preparation of regular and ad hoc reporting and presentations from a data analysis and content perspective
• Develop and maintain various divisional dashboards
• Support the coordination of other Group Operations and divisional projects, initiatives and tasks
Support for Group wide used tools
• Supporting L&C tools, gathering and documenting requirements for projects
• Interacting with business users, communicating with vendors, testing changes, project support, training, supporting functional & IT teams
• Run reports from the various tools
• Continually seek ways to improve and streamline the tools and processes
Outside Counsel Management
• Support the sourcing process of handling outside counsel by maintaining oversight of all letters of engagement by logging them in the Swiss Re contract tool, documenting key reference information for users and reviewing purchase orders for sourcing outside counsel
• Support the quarterly review of outside counsel by performing detailed spend and savings analysis and other operational performance indicators, collect data and prepare management reporting
• Maintain content on intranet and other knowledge sharing platforms, conduct training
• General business support to lawyers within L&C and other functions re outside counsel process/requirements/info requests
• Support implementation of an encryption solution with new law firms
Requirements for the employee
Candidates with education suit the position
University education (Master's degree)
Language skills
English - Upper intermediate (B2)
Personality requirements and skills
University degree preferably in business administration, computer science or engineering.
3+ years professional and relevant work experience.
• Able to navigate ambiguity, flexible and pragmatic
• Strong inter-personal skills, good at dealing with people and building relationships
• "Can do attitude": strong sense of ownership paired with high levels of intrinsic motivation and energy
• Autonomous and critical thinker, self-organized and structured
• Ability and willingness to work towards deadlines while keeping high quality standards
• Excellent team player, good at receiving and giving constructive feedback in a timely manner
• Requirements gathering and documentation skills
• Strong analytical, numerical and problem solving skills, including attention to detail without losing track of the big picture
• Knowledge about databases and data models, process modelling and planning (Visio)
• Strong office suite skills, specifically e Excel skills (incl. XML and macros) and PowerPoint skills
• Fluency and excellent communication skills in English required
3+ years professional and relevant work experience.
• Able to navigate ambiguity, flexible and pragmatic
• Strong inter-personal skills, good at dealing with people and building relationships
• "Can do attitude": strong sense of ownership paired with high levels of intrinsic motivation and energy
• Autonomous and critical thinker, self-organized and structured
• Ability and willingness to work towards deadlines while keeping high quality standards
• Excellent team player, good at receiving and giving constructive feedback in a timely manner
• Requirements gathering and documentation skills
• Strong analytical, numerical and problem solving skills, including attention to detail without losing track of the big picture
• Knowledge about databases and data models, process modelling and planning (Visio)
• Strong office suite skills, specifically e Excel skills (incl. XML and macros) and PowerPoint skills
• Fluency and excellent communication skills in English required
Advertiser
Brief description of the company
As the world's leading and most diversified global reinsurer, we offer as our core business financial services products that enable risk taking essential to enterprise and progress. Our company was founded in Zurich, Switzerland in 1863, and operates in more than 25 countries and provides its expertise and services to clients throughout the world. We combine financial strengths with experience, knowledge and creative thought to explore new opportunities in the interests of our clients, staff and shareholders.
Number of employees
1700 and more employees
Company address
Contact
Contact person: Lucia Vargova
ID: 3050967
Dátum zverejnenia: 15.8.2017
2017-08-15
lokalita: Bratislava Pozícia: Administrative Worker, Official, Lawyer, Risk Manager Spoločnosť: Swiss Re