Executive Assistant (Ref. No.: 29.3.2019)

Van Doren Engineers Slovakia s. r. o.

Place of work
Novozámocká 67, Nitra-Horné Krškany
Contract type
full-time
Start date
1.4.2019
Basic wage component (gross) and other rewards
starting 1200€/month

Information about the position

Job description, responsibilities and duties

Reporting to the Director, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Director. The Executive Assistant also serves as a liaison to the executive management teams; organizes and coordinates external relations efforts; and oversees special projects. The Executive Assistant to the Director will have responsibility for coordinating work activities and projects across a team of Executive Administrative Assistants.
This individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to manage multiple demands and be proactive in identifying issues and needs of the Director. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with the utmost discretion. The Executive Assistant is expected to communicate and act in a manner at all times that is representative of the Director. This role will provide a bridge for smooth communication between the Director, and internal departments demonstrating leadership to maintain credibility, trust and support across the organization.

ESSENTIAL FUNCTIONS :
• Completes a broad variety of administrative tasks for the Director including: managing an extremely active calendar of appointments; completing complex expense reports; composing and preparing correspondence with a high level of sensitivity and confidentiality; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Able to respond and quickly adapt meetings, scheduling and travel due to last minute unplanned changes.
• Plans, coordinates and ensures the Director's schedule is followed and respected, acting as the primary point of contact. Works with external and internal parties needing direct access to the Director's time and office.
• Communicates on behalf of the Director, with internal and external parties, on matters related to Director's initiatives, meeting agendas and engagements.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Works closely and effectively with the Director to keep informed of upcoming commitments and responsibilities and following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Director updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Director, some of which may have organizational impact.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Manages special projects as assigned from conception to completion.
• Supports Director in external commitments, including service on external boards, committees and other groups.
• Provides leadership and direction to a team of executive administrative assistants ensuring alignment on key initiatives, projects and work activities as well as backup plans to cover vacations and unplanned absences.

Employee perks, benefits

• Work in a stable international company
• Corporate events

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)

Educational Specialization

Economic, technical

Language skills

English - Advanced (C1)

Other knowledge

Microsoft Excel - expert
Microsoft Word - expert
Microsoft PowerPoint - expert
Microsoft Outlook - expert

Driving licence

B

Personality requirements and skills

MINIMUM REQUIREMENTS :
Education/Experience:
• Bachelor’s degree required
• 10+ years of professional experience with direct responsibility for supporting C-Level Executives in a corporate environment
• Prior experience supporting Director
• Project management experience preferred
Other Skills/
Competencies:
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external parties
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion
• Ability to be flexible and adaptable to various competing demands with exceptional ability to prioritize
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Must possess excellent computer skills, specifically Microsoft Office: Excel, Word, and PowerPoint applications

Advertiser

Brief description of the company

Panel Building

Number of employees

25-49 employees

Company address

Van Doren Engineers Slovakia s. r. o.
Novozámocká 67
949 01 Nitra
http://www.vandoren.nl

Contact

ID: 3599963   Dátum zverejnenia: 15.3.2019   Základná zložka mzdy (brutto) a ďalšie odmeny:   starting 1200€/month