Team Assistant for Reinsurance Solutions

We are looking for an energetic person who will join dynamic team of Swiss Re Solutions. This would be a great opportunity to learn and taste what it takes to be a part of globally structured group of people working for Swiss Re.

Team assistant to perform a variety of administrative tasks and support to managing directors working full time.

Team assistant's responsibilities include managing calendars, making travel and meeting arrangements, preparing expense reports in due time and manage the business related tasks such as creating reports or power point presentations.

To be successful in this role, you should be organized, have great time management skills. Be proactive, act without guidance with a can do attitude.

With this, you will contribute to the efficiency of team and Solutions division.

You will support multiple managing directors across the world.

About the team

-The team consists of 6 team members located in Bratislava, and we are looking for you to join us.
-We are a team of individuals, each dedicated to support different team in Reinsurance Solutions division, working internationally.
-We, as Team & Executive Assistants, are the port of call for all administrative tasks and the driving effort for their execution, collaborating with our internal partners.
-Are you passionate about assistant role and identify yourself with our values: client centricity, integrity, passion to perform, team spirit and agility?

Your main responsibilities will be:

- Be a trusted point of contact among Solutions managing directors and their teams
- Manage MD s daily agenda and plan ahead accurate meeting schedule
- Plan and book travel arrangements, together with meeting with external and internal clients
- Arrange workshops, flights, hotels, visas
- Control expenses, submit on time, communication with finance team, processing incoming invoices
- Updating of team flyers, team lists, organizational charts and distribution lists

Your key competences will be:

- Understanding strategic context and key characteristics of Swiss Re Solutions and the importance of internal and external clients and their needs. Focus on delivery, meeting deadlines and providing high quality service
- Ability to plan day-to-day work schedule and objectives, deal with any issues/conflicts arising and work with others to plan, organize and achieve goals
- Ability to think and act ahead, spotting problems or opportunities before they arise, in terms of delivery of tasks/projects and resource conflicts. Willing to initiate opportunities for improvement.

You can look forward to extra rewards and benefits including:

- Attractive performance-based bonus
- Ultra flexible working time in hybrid setup, allowing you to work also from home
- Modern office spaces in attractive location
- 5 additional days of holiday
- Lunch allowance fully paid by Swiss Re
- Referral bonus
- Pension & risk insurance contribution
- Sick days and sick leave support
- Public transport benefit
- Multisport card

This job offer is suitable for people who have been impacted by the invasion of Ukraine.

We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks.

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