Executive Assistant Innovation & Transformation

About Swiss Re Corporate Solutions
Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer. We anticipate and manage risks, from natural catastrophes and climate change to cybercrime.

Swiss Re Corporate Solutions is the commercial insurance arm of the Swiss Re Group. We offer innovative insurance solutions to large and midsized multinational corporations from our approximately 50 locations worldwide. We help clients mitigate their risk exposure, whilst our industry-leading claims service provides them with additional peace of mind.

Swiss Re Corporate Solutions offers a flexible working environment where curious and adaptable people thrive. Are you interested in joining us?

About the Role and the Team
Are you a proactive individual who is passionate about working independently on a variety of office managerial duties?

We are looking for a motivated, trustworthy, and relationship-oriented Executive Assistant to support the leadership team of the Innovation and Transformation unit in their administrative tasks. You will report directly into the Head of Innovation Strategy & Delivery and work across the organization.

The role requires strong organization skills, with responsibility for planning and setting-up meetings, handling diaries, connecting with attendees at all management levels and ensuring that logistics are well carried out.

Main tasks and activities:
Act as trusted person and run calendars, meetings, travels
Arrange and manage client meetings
Responsible for any administrative and logistic issues upon request
Organizing and maintaining information on SharePoint
Organize events within EMEA (internal & external)
Correspondence in English
Meeting agenda management and note taking, consolidation of presentation material
Travel coordination including Visa support

About You

Flexible personality with a high self-motivation who adapts fast to various situations and responds quickly to challenges

Connects well with different personalities and shows strong interpersonal skills

Feels confident to connect with externals via phone or in person (brokers, clients, candidates etc.)

Minimum 3 years of experience in a fast paced, corporate or startup environment

Service orientated - always responsive to given needs and taking initiative to help

Very good command of English

Integrity to work with confidential information

Excellent organizational and time management skills with the ability to prioritize requests, paired with attention to detail

Results oriented, enthusiast, a "will do" attitude and a positive attitude person by nature

Able to work independently as well as in a team

Excellent knowledge of Microsoft Office: Outlook,

Word, PowerPoint, Excel. Knowledge of SharePoint is an asset

Ability to maintain a high level of energy and passion