Team Assistant

You will be responsible for:
- Managing of business trips (booking flights, transfers, accommodation, etc.)
- Filing and tracking expense reports, processing incoming invoices
- Setting up meetings (booking rooms, scheduling calendar entries, setting up internal/external teleconferences, MS Teams meetings)
- Managing the Public Sector Solutions Outlook mailbox and related team meetings and calendar management
- Support in Event Management (invitations, registrations, reporting)
- Active role as Data Steward in RICH (creation and updating of new/current Contacts, Partners and target groups)
- Manage the administration of team's Sharepoint and communication sites (Sharepoint online/Yammer)
- Updating of team flyers, team lists, organizational charts and distribution lists
- Planning of office events and team events
- Ordering of access rights for tools, drives via IT ticket
- Working very closely with executive assistants in the department, including holiday covers
- Perform any other position related tasks as required and given by assigned supervisors

Other:

- Provide cover for roles in other teams
- Any other ad hoc tasks required from time to time

Market coordination (Americas) – maternity leave cover (till Dec 2021):

- Calendar management for the Head of Americas
- Support for the Americas team (creating client presentations, manage lists of clients, doing ad hoc research, manage pipeline, creating external newsletter)


About the Team

Public Sector Solutions aims at creating business opportunities by systematically approaching governments and leveraging Swiss Re's full product range to reduce the public sector's contingent liabilities. These solutions include non-traditional risk transfer products as parametric natural catastrophe solutions and weather-based insurance or traditional insurance and reinsurance products such as liability coverages and life and health reinsurance. Public Sector Solutions works directly with governments and public sector entities, through development institutions as well as through conventional insurance channels such as local insurance companies and brokers.

*We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, including gender identity or expression, sexual orientation, age, marital status, veteran status, or disability status.

Swiss Re offers modern work models and attractive work places that allow all employees to adapt to changing work preferences and life phases. Our flexible working options offer you greater autonomy to decide how, when and where to carry out your tasks.