Executive Assistant

Place of work
Mlynské nivy 12, Bratislava
Contract type
full-time
Wage (gross)
From 1 100 EUR/monthMinimum base salary for this job from 1100 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits. *

Information about the position

Job description, responsibilities and duties

About The Role
We are looking for an Executive Assistant to join Swiss Re in Bratislava and provide administrative support to our Management members/Unit Heads (C-bands) in Reinsurance Centre based in Zurich, US and Asia.
Core responsibilities include travel (domestic and international), expenses, calendaring, phone and meeting support. You will also assist with projects and special assignments relating to client and employee activities. We are looking for someone who has the ability to determine and reprioritize priorities, assist and at times drive time management, monitor progress and gain agreement of others. We also need you to independently, anticipating issues, problem - solving and adjusting plans as needed.

KEY ACCOUNTABILITIES
-You would be responsible for actively managing calendars including conflicts and deadlines and, anticipating issues with day to day activities and resolving them in advance
-You would be arranging all travel, meetings and conference calls & sending meeting invitations, registering visitors and reserving conference rooms
-You would be arranging business trips (booking flights, transfers, hotel accommodations, etc.)
-You would be filing travel and entertainment expense reports; preparing requisitions for purchase orders and expense reimbursements
-You would be following up on incoming requests and take necessary actions
-You would be preparing presentation materials, minutes and necessary documents
-You would support records management, establish and organize filing system
-Ordering of access rights for tools and drives via IT ticket
-Provide cover for roles in other teams
-Any other ad hoc tasks as required from time to time

Information about the selection process

About You
-Bachelor's degree or equivalent, preferred
-Minimum 2 years of working experience in administration
-Proficiency in MS Office, especially Outlook
-Very good verbal and written communication skills in English
-Excellent organizational and time management skills, able to manage priorities of more than 1 stakeholder and different deadlines in the most efficient way
-Ability to perform daily work independently with limited directions
-Comfortable to interact with staff at all levels and work effectively in a team environment

KEY COMPETENCIES
ANALYTICAL
Solves business problems using own initiative, within parameters of own role.

SEEING THE BIG PICTURE
Should be able to see how own objectives fit in with the overall team/business objectives. Questions any areas, which do not fit. Appreciates the each function plays within the Company and related roles externally.

KNOWLEDGE SHARING
Ability and willingness to obtain, use and share information, ideas and knowledge with others across the organisation and clients as appropriate to maximise business effectiveness.

CLIENT SERVICE
Aware of the importance of internal and external clients, understands their needs and works with them to meet these. Focuses on delivery, meeting deadlines and providing high quality service.

INFLUENCE
Willingness and ability to put forward a convincing point of view within the parameter of own job.

INTEGRITY
Deals with colleagues and clients honestly at all times. Can be trusted to behave to a high ethical standard.

We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.
Disclamer BA

We are an equal opportunity employer, and we value diversity at our company. Our aim is to live visible and invisible diversity – diversity of age, race, ethnicity, nationality, gender, gender identity, sexual orientation, religious beliefs, physical abilities, personalities and experiences – at all levels and in all functions and regions. We also collaborate in a flexible working environment, providing you with a compelling degree of autonomy to decide how, when and where to carry out your tasks.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)

Language skills

English - Advanced (C1)

Advertiser

Brief description of the company

As the world 's leading reinsurance company, Swiss Reinsurance Company, based in Zurich, Switzerland, we specialize in covering concepts in capital and risk management.
We combine financial strength with experience, knowledge and creative thought to exploit new opportunities in the interests of our clients, staff and shareholders. Opportunities for you. Opportunities for us.
Website: www.swissre.com

Number of employees

1700 and more employees

Company address

Swiss Re Management AG, organizačná zložka
Mlynské nivy 12
821 08 Bratislava
Learn more about working in Swiss Re Slovakia.

ID: 3810888  Dátum zverejnenia: 3.7.2020  Základná zložka mzdy (brutto): 1 100 EUR/month