Executive Assistant

Place of work
Contract type

Information about the position

Job description, responsibilities and duties

About the role
In this role you are going to provide administrative support to the Head of Reward. You will be handling travel itineraries, expenses, calendar and provide meeting support. You will have an opportunity to also engage in social activities like organizing leadership team workshops, internal events and special assignments relating to employee activities. The role will include close cooperation with many other departments and with Executive Assistants of the Executive Committee and the Chairman's office. You will also support the Reward Leadership Team as well as will cooperate with other Executive Assistants in the business and HR.

You can work independently and you have a strong verbal and written communication skills. We would like you to have experience at settling priorities and re prioritizing as appropriate. This means a strong time management, anticipating issues and finding solutions independently, as well as collaborating with other colleagues.
-Plan and manage calendar and arrange travel including visa applications for Head of Reward.
-Set up international video conference calls and manage external visitors.
-Schedule and support with administrative tasks related to the leadership team meetings. Organising off-sites (on site or external) by booking hotels or conference rooms and organising speakers.
-Handle expenses and invoices.
-Support the preparation of presentations. Verifies edits and formats documents as required.
-Be a reliable point of contact for requests in the absence of Head of Reward. Provide information and answer questions; directs questions to other appropriate staff when necessary. Handles all confidential information appropriately.
-Manage the team Sharepoint site, documents and calendar.

About the team
We are fresh and well coordinated team of 6 executive assistants based in Bratislava supporting 7 HR managing directors based in Zurich and London. We strive to develop ourselves as empowered professional team through sharing knowledge, enabling creativity and showing respect to each other.

Basic wage component (gross) and other rewards

Minimum base salary for this job from 1100 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.*

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)

Language skills

English - Advanced (C1)

Personality requirements and skills

About you
-Ideally 2 years of working experience supporting executives
-High energy with proven organization and time management skills and being able to work independently.
-Excellent verbal and written communication skills in English
-Detail orientated with the ability to handle multiple tasks and multiple requests and deadlines
-Ability to interact with staff at all levels and work effectively in a team environment
-Proven follow-up skills, flexible, thorough, self-starter with the ability to multi-task, anticipate, and function well under pressure
-Proficiency in MS Office products such as Excel, Word, Power Point, SharePoint, Outlook and OneNote.

* We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.


Brief description of the company

As the world's leading reinsurance company, Swiss Reinsurance Company, based in Zurich, Switzerland, we specialize in covering concepts in capital and risk management.
We combine financial strength with experience, knowledge and creative thought to exploit new opportunities in the interests of our clients, staff and shareholders. Opportunities for you. Opportunities for us.
Website: www.swissre.com

Number of employees

1000 an more employees

Company address

Swiss Re Management AG
Mlynské Nivy 12
811 09 Bratislava

ID: 3717248   Dátum zverejnenia: 19.8.2019   Základná zložka mzdy (brutto) a ďalšie odmeny:   Minimum base salary for this job from 1100 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.*