Administrative Assistant & Deputy Team assistant

About the role

Do you enjoy looking for information? Do you have an eye for detail? Is google your best friend?

Join the team as Administrative assistant and become expert in your role.

In this role you will support the EMEA Reinsurance stakeholders as a team assistant. The position will be at the interface of many different teams who have to work closely together to be ultimately successful in the EMEA division.

About the team

The team consist of 10 team members located in different locations (Bratislava, Cape Town and Munich).

You will be supporting the client facing teams, responsible for Reinsurance business handled by European and other Branches. We are the port of call for all administrative tasks and the driving effort for their execution, collaborating with our internal partners.

Should you be passionate about this position and you identify yourself with our values: client centricity, integrity, passion to perform, team spirit and agility, the way we think and act, you are encouraged to apply.

As Administrative Assistant your main responsibilities will be:
•Create and maintain Partner/ Person records (i.e. Contacts)
•Check completeness and adherence to guidelines when receiving system notifications triggered by user modifications to Partner/ Person records
•Responsible for data quality of Partner/ Person records
•Assumes and executes Mover & Leaver modification requests
•Executes Person data quality clean-ups
•Knows and applies guidelines & processes
•Modify data when required
•Act as local trainer and knowledge centre for their business domain
•First level support for Contact/Data Stewards and other users of the business domains represented by the relevant virtual RICH Service Team1)
•Read release notes
•Attend training sessions of their business domain
•Actively share best practice

As Deputy Team Assistant your main responsibilities will be:
•Organization of business trips (booking flights, transfers, accommodation etc.)
•Organization of client visits (booking rooms, registering guests, ordering lunches etc.)
•Organization of meetings (booking rooms, scheduling calendar entries, setting up internal/external teleconferences, videoconferences, Skype meetings)
•Updating of team flyers, team lists, organizational charts and distribution lists
•Filing and tracking expense reports, processing incoming invoices
•Organizing office events and team events
•Support in Event Management (Invitations, registrations, reporting)