Team Leader and Assistant to Managing Director (Ref. No.: 76443 )

Place of work
Contract type
Basic wage component (gross) and other rewards
Minimum base salary for this job from 1500 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.*

Information about the position

Job description, responsibilities and duties

About the role
Do you want to experience the world of senior management in a leading global comupany from close? Are you curious how a HR function is run and enables business leaders in various countries with 14 000 employees?
We are looking for somebody with drive and passion to build a new team of assistants and at the same time support the most senior leader in HR as an Executive Assistant.
Curious what the responsibilities look like?

You will have to:
• Establish a team which supports senior HR Executives located in EMEA
• Harmonise the assistant services by considering the customer experience
• Design and implement a service pooling concept
• Lead, grow and coach your team members
• Build a culture where employees are highly engaged, motivated and feel valued

Additionally, you will support the Chief Human Resource Officer with the following activities:
• Plan and handle calendar and arrange travel including visa applications
• Set up international video conference calls and handle external visitors
• Schedule and support with administrative tasks related to the Executive Team meetings
• Organise offsites by booking hotels, conference rooms and organizing speakers
• Plan global HR townhalls including identifying dates and booking video conference rooms globally
• Be a reliable point of contact for requests. Provide information, answer questions and handle confidential information appropriately
• Process expenses and invoices

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)

Language skills

English - Upper intermediate (B2)

Personality requirements and skills

About You
• Seasoned professional with extensive experience supporting senior executives (minimum of 5 years)
• Minimum of 2 years' experience in managing teams
• High energy with outstanding organisation and time management skills
• Excellent verbal and written communication skills in English
• Detail orientated and able to prioritize multiple requests and deadlines
• Ability to work well with staff at all levels and in a team environment
• Comfortable and experienced with driving time management, monitor progress and gaining cooperation of others
• Proven follow-up skills, flexible, thorough, self-starter and function well under tight deadlines and pressure
• Profound proficiency in MS Office products such as Excel, Word, Power Point, SharePoint, Outlook and OneNote

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

*We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.


Brief description of the company

As the world's leading reinsurance company, Swiss Reinsurance Company, based in Zurich, Switzerland, we specialize in covering concepts in capital and risk management.
We combine financial strength with experience, knowledge and creative thought to exploit new opportunities in the interests of our clients, staff and shareholders. Opportunities for you. Opportunities for us.

Number of employees

1000 an more employees

Company address

Swiss Re Management AG
Mlynské Nivy 12
81109 Bratislava


Contact person: Maria Havrisova

ID: 3462070   Dátum zverejnenia: 23.11.2018   Základná zložka mzdy (brutto) a ďalšie odmeny:   Minimum base salary for this job from 1500 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.*