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Personal Assistant
Place of work
Mlynské nivy 12, Bratislava
Mlynské nivy 12, Bratislava
Contract type
full-time
full-time
Wage (gross)
Minimum salary from 1000 EUR gross/month/full time and other rewards. Our offer to you may be higher based on your experience.*
Minimum salary from 1000 EUR gross/month/full time and other rewards. Our offer to you may be higher based on your experience.*
Information about the position
Job description, responsibilities and duties
About role
• Provide personal support to the CISO & Head Risk Management IT and Management team
• Provide highly detailed diary and email management
• Coordinate diaries and schedule internal and external meetings
• Issue correspondence and meeting minutes
• Ensure relevant briefing materials are available
• Organize events and workshops as well as Townhalls
• Create reports and internal and external presentations
• Organise worldwide travel arrangements and itineraries including flights, transfers and accommodation
• Process expenses, raising purchase orders and invoicing using MySpend
• Support maintenance of the Share-Point- , Ourspace- and Intranet sites.
• Handle general enquiries, or transfer them to the appropriate alternative personnel
• Manage ad hoc requests from an end-to-end perspective as needed
About the team
In this role you will provide support to the CISO & Head Risk Management IT and support the Management Team, based in Switzerland.
Your contribution will involve personal assistant support including the triage of e-mail inboxes if requested, coordinating diaries, scheduling meetings, travel bookings, managing correspondence and ensuring relevant briefing material is available.
In addition, you will undertake other duties such as organising events, workshops and townhalls in close collaboration with the respective team leaders / Executive Assistant, arranging travel itineraries as well as dealing with general enquiries.
Furthermore, your set of tasks also includes maintaining departments' intranet pages as well as SharePoint sites.
Finally, you will also act as 'go to' person for the Team members when they are visiting the Bratislava office.
• Provide personal support to the CISO & Head Risk Management IT and Management team
• Provide highly detailed diary and email management
• Coordinate diaries and schedule internal and external meetings
• Issue correspondence and meeting minutes
• Ensure relevant briefing materials are available
• Organize events and workshops as well as Townhalls
• Create reports and internal and external presentations
• Organise worldwide travel arrangements and itineraries including flights, transfers and accommodation
• Process expenses, raising purchase orders and invoicing using MySpend
• Support maintenance of the Share-Point- , Ourspace- and Intranet sites.
• Handle general enquiries, or transfer them to the appropriate alternative personnel
• Manage ad hoc requests from an end-to-end perspective as needed
About the team
In this role you will provide support to the CISO & Head Risk Management IT and support the Management Team, based in Switzerland.
Your contribution will involve personal assistant support including the triage of e-mail inboxes if requested, coordinating diaries, scheduling meetings, travel bookings, managing correspondence and ensuring relevant briefing material is available.
In addition, you will undertake other duties such as organising events, workshops and townhalls in close collaboration with the respective team leaders / Executive Assistant, arranging travel itineraries as well as dealing with general enquiries.
Furthermore, your set of tasks also includes maintaining departments' intranet pages as well as SharePoint sites.
Finally, you will also act as 'go to' person for the Team members when they are visiting the Bratislava office.
Requirements for the employee
Candidates with education suit the position
University education (Bachelor's degree)
University education (Master's degree)
University education (Master's degree)
Language skills
English - Upper intermediate (B2)
Personality requirements and skills
About you
• Commercial apprenticeship; further education to PA or Bachelor in Business Administration would be an asset
• Multiple years of experience of working with and providing support to Senior Management (ideally within an IT department)
• Strong interpersonal skills, interacting with others effectively
• Self-motivated, well organized and efficient, setting adequate priorities
• Highly resourceful team-player, able to work effectively with global, multi-cultural team in multiple locations
• Fluent in English. Good knowledge of German is an asset.
• Profound knowledge of MS Office
• Ability to handle confidential information appropriately, to cope effectively with multi-task work situations as well as to work independently and to work under pressure
• Flexibility
• Quality and solution oriented; persistent and thorough
*We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.
• Commercial apprenticeship; further education to PA or Bachelor in Business Administration would be an asset
• Multiple years of experience of working with and providing support to Senior Management (ideally within an IT department)
• Strong interpersonal skills, interacting with others effectively
• Self-motivated, well organized and efficient, setting adequate priorities
• Highly resourceful team-player, able to work effectively with global, multi-cultural team in multiple locations
• Fluent in English. Good knowledge of German is an asset.
• Profound knowledge of MS Office
• Ability to handle confidential information appropriately, to cope effectively with multi-task work situations as well as to work independently and to work under pressure
• Flexibility
• Quality and solution oriented; persistent and thorough
*We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.
Advertiser
Brief description of the company
As the world's leading and most diversified global reinsurer, we offer as our core business financial services products that enable risk taking essential to enterprise and progress. Our company was founded in Zurich, Switzerland in 1863, and operates in more than 25 countries and provides its expertise and services to clients throughout the world. We combine financial strengths with experience, knowledge and creative thought to explore new opportunities in the interests of our clients, staff and shareholders.
Number of employees
1700 and more employees
Company address
Contact
Contact person: Lucia Vargova
ID: 3349784
Dátum zverejnenia: 18.6.2018
2018-06-18
lokalita: Mlynské nivy 12, Bratislava Pozícia: Administrative Worker, Official, Assistant, Office Manager, Receptionist Spoločnosť: Swiss Re
Základná zložka mzdy (brutto) a ďalšie odmeny: Minimum salary from 1000 EUR gross/month/full time and other rewards. Our offer to you may be higher based on your experience.*