Corporate Secretariat Legal Assistant

Place of work
Contract type
Start date
by agreement
Basic wage component (gross) and other rewards
Minimum base salary for this job from 1000 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits*

Information about the position

Job description, responsibilities and duties

About the role
Are you eager to start your career in respected company? Do you enjoy learning something new every single day and use your English skills on a regular basis? Do you have passion for making your clients happy?
Then we have a great opportunity just for you!

In this role you will provide a broad range of corporate secretariat services, administrative and know-how management support to the team Corporate Governance & Secretariat EMEA in respect of legal entities located in EMEA and their worldwide branches and/or subsidiaries. This will involve also assistance and support activities related to respective boards and committees meetings.

Main tasks in this role:

EMEA – Corporate Secretariat services
• You assist with the organization of board or committee meetings and with drafting of documents for these meetings, e.g. agenda, minutes and resolutions and do related follow-up actions;
• You assist with corporate secretariat formalities relating to the approval of annual accounts and changes in the board and management composition, incl. collection of internal approvals, preparation of regulatory filings;
• You assist with the administration of company records and general record management;
• You assist with the corporate governance certification and/or board self-assessment process, the review of various legal documents (incl. internal policy documents);
• You assist with internal signing process, incl. the review of internal signing policy documents;
• You answer to requests for corporate documents from internal clients, auditors or regulators.

EMEA - Administrative and Know-how management support:
• You assist with the maintenance of the team Know-How database;
• You develop templates and standard procedures for corporate secretariat;
• You assist legal counsels with monitoring of corporate governance and secretariat developments and best practice in EMEA in coordination with outside counsels.

About the team
The Corporate Governance & Secretariat EMEA team is a multi-jurisdictional team composed of 10 Legal Counsels and Company Secretaries based in Bratislava, Luxembourg, London, Munich and Zurich, providing corporate governance and corporate secretariat services to legal entities of the Business Unit Reinsurance and of Group Operations in EMEA and their branches.
Dedicated partner of board and committee members of in scope entities, the Corporate Governance & Secretariat team is accountable for compliance of in-scope entities with corporate governance laws, regulations and internal requirements.
Key activities are: corporate restructuring, legal entity creation, life cycle management, corporate secretariat, regulatory filings and license application and maintenance, internal and external regulatory investigations, legal monitoring, provide awareness and training to board and committee members, outside counsel management on behalf of the entities.

Information about the selection process

To apply for this vacancy go to, login and apply for the position.

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)

Language skills

English - Upper intermediate (B2)

Personality requirements and skills

About you

We are looking for you if you have the following skills & experience:
• Detail orientation
• Excellent verbal and written communication skills in English (German/French language is a plus)
• Ability to manage multiple requests and deadlines
• Profound proficiency in MS Office products such as Outlook, Excel, Word, Power Point
• Self-motivation, excellent organizational skills
• Discreteness and ability to handle confidential information
• Prior professional work experience gained in-house or in a law firm is preferable

And if these soft skills characterize your personality:
• Team spirit, collaboration
• Flexibility
• Integrity
• Strong communication and interpersonal skills
• Proactivity

If you are a collaborative, engaging & positive team player who will work to constantly improve business results and client satisfaction, we will be happy to get to know you.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

*We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.


Brief description of the company

As the world's leading reinsurance company, Swiss Reinsurance Company, based in Zurich, Switzerland, we specialize in covering concepts in capital and risk management.
We combine financial strength with experience, knowledge and creative thought to exploit new opportunities in the interests of our clients, staff and shareholders. Opportunities for you. Opportunities for us.

Number of employees

1000 an more employees

Company address

Swiss Re Management AG
Mlynské Nivy 12
811 09 Bratislava


Contact person: Zuzana Janostiakova

ID: 3174710   Dátum zverejnenia: 10.9.2018   Základná zložka mzdy (brutto) a ďalšie odmeny:   Minimum base salary for this job from 1000 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits*