HR Administration Associate (Ref. No.: 86791)

Place of work
Mlynské nivy 12, Bratislava
Contract type
Start date
upon agreement
Wage (gross)
Minimum base salary for this job from 1100 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.*

Information about the position

Job description, responsibilities and duties

You will be responsible mainly for on-boarding, off-boarding activities and job changes for employees based in EMEA countries. You will handle contract administration of new hires (permanent, temporary employees), rehires, changes from external to internal employment, international local hires, country transfers, internal transfers, extensions of temporary contracts. You will ensure efficient off-boarding process of voluntary leavers. In addition, you will master salary changes, band changes, FTE, work-schedule changes and other job change related requests that require contract addendum and HR data entries.

Main tasks/activities:
- Creating contracts, offer letters, transfer letters, addendum, contract extensions
- Creating letters for salary, band, FTE changes, work-schedule changes, resignations
- Coordinating documents signature
- Handling the communication with employees, line mangers, HR advisors/partners and keep track of all required documentation as per the established process such as child allowance forms, work permits, reference letters, entry forms, exit checklists, alumni forms etc.
- Handling correct data entries in the required systems (personal data, position related data, compensation, benefits etc.)
- Handling work permit reminders and temporary contract end reminders
- Handling time and absence administration in connection to the whole employee life cycle
- Providing support to customers in case of any questions or issues
- Ensuring adherence to HR processes and policies, apply 4 eye principle of all payroll relevant data entries
- Daily collaboration with other HR teams and departments (Payroll, HR systems, Pension Fund, Logistics, IT etc.)
- Ensuring timely storing of all obligatory HR documents
- Working towards high customer satisfaction within given framework and constantly improving internal processes and procedures to increase client orientation and effectiveness
- Participating in various global/local HR projects
- Supporting Specialists with more complex portfolio when needed

About the Team:
HR Administration Associate will strengthen HR Contract Admin team in order to support growing Global HR Solutions Centre in Bratislava. Contract Administration team primarily supports HR Advisors, HR partners, hiring managers, future and current Swiss Re employees and acts as an interface between the company and employees.

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Upper intermediate (B2)

Personality requirements and skills

- Excellent sense for detail with ability to prioritize workload
- Effective organizational skills
- Strong social skills and excellent communication skills
- Strong service and client orientation
- Flexibility and adaptability to changes
- Improving continually and seeking for challenges
- Passionate to learn new HR processes
- Creative thinking
- Teammate
- Advanced English and intermediate German language skills

*We are required by law to disclose basic wage component (minimum salary) for the advertised positions. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions. Our compensation philosophy is to pay fairly, also considering market situation and the value employees may bring to Swiss Re.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.


Brief description of the company

As the world's leading reinsurance company, Swiss Reinsurance Company, based in Zurich, Switzerland, we specialize in covering concepts in capital and risk management.
We combine financial strength with experience, knowledge and creative thought to exploit new opportunities in the interests of our clients, staff and shareholders. Opportunities for you. Opportunities for us.

Number of employees

1000 an more employees

Company address

Swiss Re Management AG
Mlynské Nivy 12
811 09 Bratislava


Contact person: Zuzana Janostiakova

ID: 2109575  Dátum zverejnenia: 25.11.2019  Základná zložka mzdy (brutto) a ďalšie odmeny: Minimum base salary for this job from 1100 EUR gross/month/full time. Our offer to you may be higher based on your skills and experience and will include additional rewards and benefits.*