Paralegal / Administrative Assistant

Place of work
Contract type
Start date
by agreement
Salary offered (gross)
by agreement

Information about the position

Job description, responsibilities and duties

In this role you will provide paralegal, know-how management and administrative support to the Corporate Governance team in respect of the corporate governance of reinsurance entities located in EMEA and their worldwide branches and/or subsidiaries, respective boards and committees, as well as to other Swiss Re companies, businesses and operations in Switzerland and EMEA.

EMEA - Corporate Secretariat - Paralegal support
• Coordination of the corporate calendar of all the EMEA entities in scope (i.e. Board, committees meetings, pre-reading submission deadline and meetings with the regulators);
• Preparing and distributing board meeting/committee standard documents and training materials;
• Maintaining records of training delivered to board members, committee members, branch managers and induction materials;
• Assisting with the annual review of the terms of reference, Solvency II policies and maintaining the related database,
• Assisting with the annual review and approval of the regulations on the authority to sign and related list of exceptions, maintaining FAQ document and records of training delivered on signing regulations ;
• Preparing answers to requests for corporate documents from auditors or regulators;
• Assisting with quarterly update of the internal information system (EnGlobe) for Slovakia and EMEA locations with no local Corporate Secretariat support (e.g. Italy, South Africa)

EMEA Corporate Governance - Know-how management:
• Assisting with the set-up and maintenance of a Know-How database;
• Development of templates and standard procedures for company secretariat documentation (for example documentation relating to the approval of annual account, change of board members or branch managers, notification towards the commercial registers);
• Assisting with the quarterly update of the Corporate Governance Coverage document
• Monitoring of corporate governance developments and best practice in EMEA.

EMEA Administrative support: Assisting the corporate governance team members with:
• arranging internal meetings, workshop, training session, take minutes and monitor list of follow-up actions
• maintenance of team presentation and Atticus/Sharepoint team site
• monitoring of outsourced services, preparation of team budget, arranging payment of invoices.
• handling correspondence and telephone calls

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)

Language skills

English - Upper intermediate (B2)

Number of years of experience


The position is suitable for a fresh graduate


Personality requirements and skills

University degree, preferably in law.
Minimum 2 years of prior experience, preferably in a law firm or legal department.

• Soft skills:
- Organisation
- Communication
- Analytical, pragmatic thinking, pragmatic
- Time management

• Computer skills (including Excel, Word, Powerpoint and Outlook) at a highly proficient level

• Languages: Fluency in English required, French desirable (basic understanding - the candidate needs to be able to identify corporate documents and understand simple correspondence in French), German a plus

• Values:
- Integrity
- Agility
- 'Hands on' and 'can do' approach
- Team spirit, collaboration
- Accountable, take responsibility and ownership
- Passion to perform


Brief description of the company

As the world's leading reinsurance company, Swiss Reinsurance Company, based in Zurich, Switzerland, we specialize in covering concepts in capital and risk management.
We combine financial strength with experience, knowledge and creative thought to exploit new opportunities in the interests of our clients, staff and shareholders. Opportunities for you. Opportunities for us.

Number of employees

1000 an more employees

Company address

Swiss Re Management AG
Mlynské Nivy 12
811 09 Bratislava

ID: 1690117   Dátum zverejnenia: 10.3.2016