Regional Facility Manager

Spin Master International SARL

Place of work
Bratislava
Contract type
full-time
Start date
asap
Basic wage component (gross) and other rewards
From 2.500 E based on experience

Information about the position

Job description, responsibilities and duties

The Facilities & Office Service Manager proactively ensures the efficient and effective operation of Spin Master’s Regional headquarters and auxiliary sites in 9 sites – approximately 35,000 sq. ft (UK – Bourne End, France – Boulogne Billancourt, Italy - Milan, Germany - Munich, Netherlands - Amsterdam, Poland - Warsaw, Sweden - Stockholm, Slovakia – Bratislava, Russia, Moscow). Given Spin Master’s growth objectives, the role will also be responsible for site selection, execution of set up and/move in. Facilities strategic planning and site leadership are essential expectations of this role as Spin Master transforms its European footprint into global consumer product offices. The Facilities Manager will directly or indirectly lead a service oriented function overseeing 9+ sites that promote and deliver a safe and accessible work environment for all Spin Master associates and their guests. All facilities should represent and exhibit a work environment commiserate with Spin Master core values
KEY RESPONSIBILITIES:

Health and Safety
• Lead the acculturation of the 5S and Safety Program consistent with Spin Master values and processes.
• Ensure the operations of the building and office follow all required Municipal, Provincial and Federal Health and Safety legislation and legal requirements, in partnership with all local suppliers
• Lead the documentation and communication of all applicable Health and Safety policies, procedures and legal requirements, as applicable.
• Will be responsible to ensure compliance with the SPIN SAFE OHS program at the EU sites.

Building Maintenance
• Effectively manage day-to-day communication with the Property Manager and ensure ongoing follow-up to resolve any property management requirements, including all other facility suppliers
• Manage the ongoing relationship with the assigned cleaning contractors
• Perform inspections of the office facilities and address any issues related to cleaning and maintenance
• Assist with project management and coordinate with trades as necessary to ensure the effective completion of all building construction, fit-up, renovations, electrical or A/V upgrades and furniture fixture purchases and installations
• Develop SOP with regards to building maintenance ticketing and routing service system.

Security
• Ensure Spin Master Facilities are secure and safe at all times
• Manage the relationship with 3rd party security and alarm vendor
• Manage the programming, inventory and assignment of security access badges and privileges for all Spin Master LA employees, temporary employees and contractors
• Design, draft and manage all procedures and processes related to Security for each site
• Verify that cameras and all other peripheral security devices are operational and in proper working order

Administration
• Create and set all necessary suppliers in SAP or any other system, following internal processes and approvals
• Reconcile and approve payments as necessary for all Facilities invoices including: Utilities, Building Maintenance, Office Supplies, etc.
• Create Purchase Requisitions for Facilities purchases
• Regularly update and manage the following documents: Employee Seating charts, Extension List and Parking chart
• Design, get approved and communicate all necessary process/procedures for all EU sites where needed (parking, etc…)
• Recruit and manage any required temp/general help to assist with the day-to-day operational needs of the business including: furniture set-up and installation tear-down, heavy lifting, moves/new office set up, Courier/Mail room service...etc.
• Perform scheduled semi-annual supplier cost comparisons and scorecards to ensure the consistent achievement of competitive costs and service levels
• Complete monthly Actual versus Budget financial variance reporting for the Facilities cost center and ensures the achievement of financial performance at or below budgeted spend on a year-to-date basis
• Ensure that the facility subscribes to 5S system of housekeeping
• Utilize GEMBA , Visual Management and other LEAN tools to drive best in class operations performance and appropriate behaviors within the site

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Advanced (C1)

Other knowledge

Microsoft Outlook - advanced
Microsoft Excel - advanced
Microsoft Word - advanced
SAP - advanced

Number of years of experience

5

Personality requirements and skills

Core Competencies & Interpersonal Skills:

• Communicates effectively (both verbal and written)
• Maintains a sense of urgency in resolving issues
• Maintains flexibility in work schedule to accommodate occasional weekend, early morning and evening project completion
• Able to perform occasional light physical activities (lifting, carrying, bending, climbing, crawling, etc.)
• Strong organization skills and effective at Multi-tasking
• Positive attitude, cooperative and service oriented
• Good Financial and Business Acumen
• Problem Solving
• Project Management
• Leadership, both internally and externally
• English speaker is a must



QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION AND/OR EXPERIENCE:
Bachelor’s degree (B.A.) or equivalent; +5 years related experience and/or training; or equivalent combination of education and experience.

COMMUNICATION:
Demonstrated ability to read, analyze, and interpret technical procedures or governmental regulations, and their impact to the business. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from employees, managers, clients, customers, and the general public.

REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS:
Knowledge of Microsoft Suite (Word, Excel, PowerPoint), Accounting software and other web-based applications. SAP experience is a plus.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, and walk. The employee is occasionally required to climb, balance, stoop, kneel, crouch, or crawl, and smell.

The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

TRAVEL REQUIRMENTS:
As there are multiple sites across the EU under this Facilities Manager responsibility. Site Visits (at least quarterly at a minimum ) will be required. Expected travel will be approximately 40-50% .

REPORTING RELATIONSIPS:
This positon will report directly to the SVP of Global Operations in Toronto. Regionally, the facilities manager will align and take direction from the EU Senior Director of HR as required / needed.

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Brief description of the company

Spin Master (TSX:TOY; www.spinmaster.com) is a leading global children's entertainment company that creates, designs, manufactures, licenses and markets a diversified portfolio of innovative toys, games, products and entertainment properties. Spin Master is best known for award-winning brands including Zoomer™, Bakugan™, Meccano™, and 2017 Toys of the Year, Hatchimals™, Air Hogs™ and PAW Patrol™. Since 2005, Spin Master has received 82 TIA Toy of The Year (TOTY) nominations with 21 wins across a variety of product categories, including 13 TOTY nominations for Innovative Toy of the Year, more than any of its competitors. To date, Spin Master has produced six television series, including 2007 success Bakugan Battle Brawlers and current hit PAW Patrol, which is broadcast in over 160 countries and territories globally. Spin Master employs over 1,000 people globally with offices in Canada, United States, Mexico, France, Italy, United Kingdom, Slovakia, Poland, Germany, Sweden, the Netherlands, China, Hong Kong, Japan, and Australia.

Number of employees

500-999 employees

Company address

Spin Master International S. a r.l., organizačná zložka
Karadžičova 14/7609
821 08 Bratislava
http://www.spinmaster.com

Contact

Contact person: Veronika Tomcakova
E-mail: send CV
ID: 3465419   Dátum zverejnenia: 7.8.2018   Základná zložka mzdy (brutto) a ďalšie odmeny:   From 2.500 E based on experience