Executive Assistant & Site Coordinator
Spin Master International B.V.
Karadžičova, Bratislava, Slovakia (Job with occasional home office)
full-time
asap
1 700 EUR/monthSalary is negotiable, it is based on candidate's experience.
Information about the position
Job description, responsibilities and duties
Spin Master is a leading global children's entertainment company, creating exceptional play experiences through it’s three creative centres: Toys, Entertainment and Digital Games. With distribution in over 100 countries, Spin Master is best known for award-winning brands PAW Patrol®, Bakugan®, Kinetic Sand®, Air Hogs®, Hatchimals®, Rubik’s Cube® and GUND®, and is the global toy licensee for other popular properties.
What will you work on?
Executive Assistant & Site Coordinator actively assists and support the Supply Chain and Bratislava Leadership team in a fast-paced environment that requires a flawless work ethic as well as being able to juggle a multitude of complex projects. The ideal candidate is an independent thinker who can make good judgments and manage unpredictable situations. The candidate must be well organized, very efficient, extremely resourceful, and have an adaptable and positive service attitude. Candidate should be highly flexible and have the ability to work independently with minimal supervision.
How will you create impact?
- You will be responsible for managing the diary, arranging appointments, booking hospitality, hotels, transport and meeting rooms, including for international travel, and collate all relevant materials for meetings/presentations in advance
- Follow up with correspondences, reports, and standard response letters
- Manage all incoming and outgoing correspondence, and answer any general enquiries related to Supply Chain and Bratislava Office management
- Participate on preparation of all materials, presentations for OPEX meetings, All Staff Meetings, Town Halls and other business as well as Bratislava office related meetings, visits
- Perform clerical duties such as filing, typing, and copying documents
- Organise files and maintain contact database
- Act as direct liaison with vendors/customers/partners
- Participate in Management meetings and taking meeting minutes
- Provide administrative support for Bratislava management team
- Support Supply Chain leaders in requested administration function – from confidential projects, travel, and other
- Coordinate and lead various office initiatives in partnership with VP Supply Chain, HR and Facilities team
- Support the management team in implementing initiatives and communication towards employees.
- Coordinate external office visits, making sure everything is planed ahead of time – transport, catering, agenda, facilities and work with key stakeholders in order to achieve the maximised result
Employee perks, benefits
Why should you become our team member?
At Spin Master we believe that our people are one of our most valuable assets. Your efforts at Spin Master are a part of your life’s work and Spin Master honors your contribution with a total rewards program that includes tangible and intangible benefits.
- Global Working Environment
- Hybrid Work Model /60% work from office - 40% work from home/
- Meal vouchers fully paid by the employer (7,50€/working day)
- Referral program
- Learning & Development - We're committed to supporting your continuous learning. For our employees, we provide LinkedIn Learning, language courses, and much more.
- 2x sick day + Birthday day off
- Employee discounts - Eligible to receive free toys during the holiday season and can purchase toys for discounted prices.
- Possibility of career growth
- Flexible working hours
- Employee Assistance Program
- Allowance for sports activities – Multi sport card
- Life and Accident Insurance
- Medical care benefit
Requirements for the employee
Candidates with education suit the position
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)
Language skills
Other knowledge
Experience in the position/sector
Number of years of experience
Personality requirements and skills
- Qualification relevant to the role and related education preferred
- A minimum of 3 years of administration experience in a mid to large sized company
- Experience with customer service is beneficial
- Proficiency in MS Office (Word, PowerPoint and Excel) and Outlook
- A good level of the English language, both verbally and in writing
- Excellent communication skills with a friendly diplomatic manner
- Good organisational, time management and project coordination skills
- Proven interpersonal and customer relations skills to establish excellent working relationship with a wide variety of people at all levels, both internally and externally
- Good attention to detail in all aspects of the role
- Ability to handle multiple tasks simultaneously, prioritise high volume workload and meet strict deadlines for tasks/assignments
- Demonstrated good judgment, ability to deal with confidential and sensitive issues
- Ability to work in a fast-paced environment, both independently and within a team, whilst maintaining high energy levels
- Flexible and adaptable to change in accordance with business needs
- A creative and proactive approach, always following through to ensure delivery