Accounts / Admin assistant

Accounts / Office Assistant – Green Electro Heating

We are looking for an experienced Accounts and Office Assistant to join our team and provide support for a renewable installation business. The ideal candidate will have previous experience in both accounting and administration, with a strong preference for individuals who have worked in the UK in an accounts function. Experience with QuickBooks is essential, and the candidate must be confident communicating with UK suppliers and customers.The role combines accounting tasks with administrative responsibilities. No prior knowledge of renewable technologies such as heat pumps or solar panels is required, as full training will be provided.

Main responsibilities

(1) Create project plans for the installation of heat pumps or solar panels so that the work can be effectively subcontracted. The scope of works must be clearly defined for each project. Prior to the installation date, our installation lead will attend the client site to plan the installation. You will liaise with them to create the project plan.

(2) Prepare detailed material lists for every installation based on the project plan. Order materials from various suppliers, track all orders, and ensure delivery arrives on time and to the correct address.

(3) Run a profit and loss report for each installation, with projects typically valued between £10,000 and £40,000. Maintain detailed records of material, labour, and other costs to calculate profitability. Track and allocate costs arising from unplanned visits or repairs.

(4) Prepare formal contracts once a client accepts an offer. Using our online tool, enter all project details, issue the contract, and ensure it is digitally signed before materials are delivered to the client.

(5) Complete the required compliance documentation before and after each installation. This is done through an online tool that creates and issues the required paperwork.The job will evolve over time.The role will be in English. Knowledge of Romanian is desirable but not essential.

This position is offered on a self employed basis (SZČO). The contractor will have full control over their working hours within the required weekly range and will invoice monthly for the hours worked. You will invoice a Slovakian s.r.o.This is a remote position. However, the successful candidate must be able to travel to 020 52 Záriečie for initial training and for biweekly or monthly in person meetings as required.This role is flexible and can fit around childcare. The working hours will be between 10 and 20 per week.