Project Management Support

Job description, responsibilities and duties

Facilitates the execution of project/program design. Responsible for delivery of complex technical projects or programs. Supports the project/program management role (definition of schedule, budget, risk, change, opportunity and resource allocation management) for complex projects or programs. Acts as a technical design resource on projects or programs. Facilitates execution of continuous improvement plans. Performs active role in managing stakeholder relationship to ensure customer satisfaction.

Main Responsibilities:
• Consolidate, monitor and provide status reporting and distribute to defined interfaces
• Consolidate and prepare project documents
• Prepare presentations for SteerCo or other project meetings
• Prepare and document project meetings incl. meeting minutes
• Support Program Management and Workstreams in project controlling and planning (time, quality, budget) within defined tools (DevOps); follow-up on action items on Aspen Program Level
• Support Program Management with consolidating the risk management and keeping it up to date
• Assure Quality and ITCSS regulations of the project by applying project management standards, processes, tools, and templates (ACP, DP, HDP, Workers Council, ECC, SW clearance, Part11…)
• Interface to project members regarding documentation, meetings, escalations, planning documents, presentations, communication, quality assurance
• Preparation of meetings/conference calls
• Managing of requests from different stakeholders and involved project members (internal or external)
• Ensure project documentation according to QMS
• Ensure that project plans are up-to-date
• Supports program/workstream to develop and maintain the budget and operating plan for the project.
• Set up regular meetings with stakeholders and track actions
• Track project progress, manage issues and reports project progress
• Ensure an accurate SHARP reporting and maintenance of the data records incl. Financials
• Produce accurate and timely reporting of project status throughout its life cycle

Main Deliverables:
• Weekly status report
• Up-to-date DevOps Board Structure
• Updated Risk Management
• Management Presentations
• Communication Structure
• Project Documentation (Quality and ITCSS)
• Document Management
• Meeting minutes structure and content, covering action items as well
• Ensures that the project/program fulfills all necessary compliance (e.g. legal, regulatory, and financial)
• Accountable for the overall success of the project/program
• Education

On the job experience will be reviewed for applicability. Certification in Agile, Scrum preferred.

Knowledge:
• Demonstrates and applies broad knowledge of concepts, practices, and procedures for managed work group(s) and how it supports related operations.
• Demonstrates understanding and application of supervisory approaches for work direction, motivation, performance management, and disciplinary action.

Experience:
• Successful experience in a directly related field and successful demonstration of Key Responsibilities and Knowledge as
• presented above 3-5 years of experience.
• Working Primarily intra-organizational contacts and external vendor contacts.

Required education, skills and personality requirements

Required education
University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)

Language skills

We offer

• Adjustable standing desk as a standard
• MSDN license for each developer with prepaid access to AZURE
• Free access to PLURALSIGHT – the WBT platform
• Team building program - 2 days adventure offsite meeting for all employees every year, Christmas party, extra budget for team building events
• Participation on world famous IT conferences like Microsoft IGNITE for best employees
• Wide project portfolio in healthcare domain and job rotation within company (Cybersecurity, Artificial Intelligence, Healthcare IT services, …)
• Training and development program (business and product trainings, e-learning, language courses, soft skills trainings,…)
• Health program (contracted wellness providers, sport centers, salary reimbursement in case of illness)
• Retention program (work anniversary, life anniversary, additional pension plan, employee loans)
• Family care program (subsidy for newborns, maternity leave, kindergardens, summer camps)