Executive Assistant

Executive Assistant role provides necessary administrative support to General Manager and other Managers and their teams as well provides office management support within the worksite.

Executive Assistant role is also responsible for administrative part of ordering process, begins with order entries up to final invoice to customer in coordination with other departments, including reporting and communicate with stakeholders involved in the process.

Main responsibilities:
- Organize common meetings & team events (monthly meetings, company evets, team buildings, …)
- Provide active support to prepare agenda for common meetings, communicate common subjects within teams, consolidate inputs for various meetings and check deliverable
- Support onboarding of new employees: team introduction, access to tools, introduction of common processes, etc.
- Cooperation & coordination with other teams (human resources, finance, reception, etc.) to ensure that processes are running well and efficient, propose improvements
- Support of well-being program, ensure offices is a place with representative look and nice place to work
- Provide supports to visitors (e.g. reservation of hotels, transfers from/to airport, refreshments, …)
- Registration of orders, updates of orders up to readiness for a billing, all in ERP (SAP)
- Ensure offices, workplaces and other office places are equipped with all necessary office supplies and tools
- Suport Managers with administrative subjects relates to procurement of services and goods
- Might translate documents to/from English
- Other support required by a direct Manager

We are currently hiring a new colleague covering this role as a back-up for our colleague on maternity and parental leave. We offer further potential career opportunities after this time period as well!

- Chance to develop your skills within professional environment
- Opportunity to work on interesting international projects
- Providing various type of technical trainings
- Competitive salary
- Notebook, phone

Package of social benefits:
- Annual bonus
- Life insurance
- Cafeteria system of benefits with budget of 510 EUR/year
- 4 sick days per year
- home office, etc.

If you are interested in this position, please send us your CV in English language. We really appreciate your job application. Please mind we will contact only candidates meeting our job requirements.
Thank you for your understanding.