Area Budget Planning & Tracking Team Lead

Information about the position

Place of work


Contract type


Job description, responsibilities and duties

The key tasks in the role are:
1. Leads the team of BP&T Analysts and Category Systems Administrators in order to achieve team goals and KPI´s
2. Responsible for i-shop/Coupa and SAP accounts for the Area/Category(whichever is relevant)
3. Managing the settings in i-shop and SAP by using Digiform. For Coupa the self-service portal.
4. Review and recommend usage of icode based on type of service in line with ZBB package
5. For iShop(not relevant for Coupa)train new Marketers about the SC/PO/IR/DP (Shopping Cart/Purchase Order/Invoice Receipt/Direct Posting) and Digiform procedure
6. Providing the necessary support / help

Other responsibilities:

Set up / Changes – requests for OSR team
• Handling SOX Forms
• Handling Digiforms for iShop(not relevant for Coupa)

Handling the whole SC/PO/IR/GR procedure:
• Processing of all shopping carts through the i-Shop system (creation till closing)
• Keeping track of all shopping carts by entering them into the separate shopping cart excel sheet or from reporting from the Coupa
• Handle of invoice list from BPO Accenture (GR/IR*, two way match purchase order report etc.)
• Handling of ALL issues related to shopping carts and/or invoices (including following-up on late invoices)
• Request the opening of new vendors in SAP
• Will act as the master shopper on behalf of the Marketing function in accordance with pending Procurement changes, tasks include
• Be the expert and linkage to purchase indirect goods and services for the organization/end users
• Create requisitions in Coupa
• Know the correct buying channel to use
• Assist end user to modify or void requisitions
• Follow-up on approvals when needed
• Confirm goods received by end users
• Perform Goods Receipt in Coupa
• Support AP with invoice resolution from business perspective
• Acknowledgement of Spot Buy Result
• Acknowledge requests within one business day

Key User / Training:
• Being part of the key user team (joining the regular meetings, discuss cases / situations in the iShop/Coupa / SAP process which could be simplified / changed, finding the best solutions to handle the process of iShop / SAP, preparing training sessions, etc.)
• Creating own training manuals for the marketing team

Responsible for consolidating A&C budget for OP/AC, input into tool for FY and YTD/YTG:
• Consolidate OP plans at category level 3 with all budget owners
• Support marketing in aligning with other budget owners for the creation of the FY AC plan and before the YTD/ YTG submission
• Input OP plan into the AC budgeting tool (ACB tool)
• Submit WBS forms which contain project details alongside planned budget and upload onto FiT tool
• Consolidate budget shift requests from Brand Managers
• Provide marketing with quarterly YTD/ YTG dashboard
• Support marketing on ad hoc requests on YTD/ YTG overview, based on Service Level Agreements
• Act as the point of contact for Brand Managers budgeting issues
• Support resolution with the help of Local Category FP&A teams

Employee perks, benefits

What we are offering?

• environment of strong international company
• daily communication in English language, cooperation with foreign team members and managers
• training and development (soft&hard skills)
• outstanding benefit pack (included: fitness vouchers, ACCA certificate, language course compensation, vouchers to company shop, medical care centre, anniversary awards, supplementary pension fund, etc.)

Information about the selection process

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Requirements for the employee

Candidates with education suit the position

University education (Master's degree)

Language skills

English - Upper intermediate (B2)

Computer skills - user

Microsoft Excel - advanced
Microsoft Word - advanced

The position is suitable for a fresh graduate


Personality requirements and skills

1. Approx. 2+ years of office/systems experience preferably in a remote context.
2. Strong communicator, efficient and organized
3. Ability to work autonomously.
4. Experience working in a performance focused environment is a plus.
5. Preferably experience working with SAP.
6. Team managing experience.


Brief description of the company

Mondelēz International, Inc. is one of the world´s largest snack companies.

Our dream is to create delicious moments of joy in everything we do. Over 100,000 employees support this dream by manufacturing and marketing delicious food and beverage products for consumers in approximately 165 countries around the world.

Mondelēz International holds the No. 1 position globally in Biscuits, Chocolate, Candy and Powdered Beverages.

Number of employees

500-999 employees

Company address

Mondelez European Business Services Centre s. r. o.
Digital Park III, Einsteinova 19
814 99 Bratislava

Mondelez European Business Services Centre, Ltd.

Place of work :
Račianska, P.O.BOX 400, 847 99 Bratislava / Digital Park II, Einsteinova 19, 851 01 Bratislava
ID: 2129952   Dátum zverejnenia: 11.10.2016