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Executive Assistant / Office Manager
Memepool s.r.o.
Remote work
full-time
Upon agreement
From 2 500 EUR/monthThe final salary amount will be defined based on the successful candidate´s experience and seniority.
Information about the position
Job description, responsibilities and duties
We are looking for an enthusiastic, responsible and experienced Executive Assistant to support the Management Board of Memepool s.r.o. and affiliated organizations. Working closely with the top management, you will handle various administrative duties and play a key role in supporting the team in planning, logistical, financial matters and ensuring smooth day-to-day operations. You should come from a background of office management, project management, ideally in the field of software development.
Who We Are
We're a company with a bold vision, and we're using cutting-edge technology to create a superior trading experience. We're building the future of cryptocurrency exchanges by creating an entirely new kind of platform. If you're excited about cryptocurrencies, you've come to the right place. Join us to be part of a team that's shaping the future of finance!
Responsibilities:
Online Office Management
Keep track of the schedule and availability of the management board members.
Coordinate travel arrangements and logistics.
Manage corporate email accounts and related communication channels.
Maintain departmental filing systems (physical or digital) and ensure proper document organization and retrieval.
Manage and maintain inventory of hardware and software assets (accounts etc).
Assist with onboarding new staff members by setting up their accounts, equipment, and access permissions.
Communication and Collaboration
Draft and send professional communications, like meeting agendas, reports, or announcements.
Collaborate effectively with internal staff and external organizations to ensure smooth workflow and information exchange.
Communication and organization of external stakeholders (3rd party services, integrators) and accounting/tax/legal service providers.
Financial Management
Execute and monitor invoices & payments.
Prepare & present the recurring financial agenda (payments, salaries) to the Management Board.
Legal and Organizational
Help organize offline retreats for the company as well as small online events.
Prepare and communicate contractual matters with the company team members.
Other
Be proactive in identifying areas for improvement for administrative processes in the daily work with the Management Board.
Maintain confidentiality of sensitive data and adhere to company security protocols.
The position is fully remote, location independent. Ideal candidates live in Slovakia or Central Europe.
Occasional personal meetings and traveling are required.
Information about the selection process
Requirements for the employee
Candidates with education suit the position
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)
Educational Specialization
Language skills
Personality requirements and skills
Personality:
Self-management & Remote: Highly self-motivated and experienced in being effective in a remote/online environment
Organized and Detail-Oriented: A keen eye for detail and strong organizational skills.
Excellent Communicator: The ability to communicate clearly and professionally, both written and verbal.
Team Player: You should be comfortable working effectively with colleagues from various departments and external parties.
Positive and Approachable: As the first point of contact for many, a friendly and helpful demeanor is important for creating a positive work environment.
Skills:
Time Management: The ability to effectively manage tasks and deadlines.
Proactive and Problem-Solving: Take initiative and be able to find solutions to unexpected situations.
Technical Skills: Basic computer and software knowledge (Being able to manage Google Workspace - Word, spreadsheets, email, calendar; Being able to manage financial software to process invoices.
Additional Skills:
Financial Management: Experience with accounts payable, payroll, or basic bookkeeping.
HR Knowledge: Familiarity with HR processes, onboarding, and candidate communication.
Legal Awareness: Understanding of basic legal concepts relevant to the company's operations.
Travel Management: Experience with booking travel arrangements and logistics.
Advertiser
Brief description of the company
https://www.gasp.xyz