Administrative Assistant APV

Tasks for this role will include:

General Tasks:
• Assist with general administration (payments, expenses and invoice handling, relocation issues).
• Organize and co-ordinate team meeting arrangements and associated tasks.
• Issue letters, reports, forms. Draft brief memoranda or letters of a routine nature.
• Identify issues in documents, memos, correspondence or telephone calls that require action and handle by selecting from available alternatives.
• Provide logistical support (ordering of materials, office supplies, business cards) using SRM application.
• Send out brochures, demos, mass mailings as requested.
• Work with other department Assistants to ensure best practices and BCS.
• Maintain and update absence records on PeopleSoft as/if required.

Specific Tasks:
• Provide general back office support, including travel arrangements, correspondence, organizational charts, compiling data, expenses, invoices, accruals, back charges, cost controlling, contract management, calendar management, PeopleSoft, and meeting minutes and reports
• Organize meetings, workshops, roundtables, congresses - including venues, agendas, handouts, dinners, contracts and visas (when necessary), and team events while ensuring best value for money
• Organize 3rd party congress and Academia trainings from logistic point of view including eCATS application. Organize trainings - including venues, agendas, handouts and training materials, dinners, team outings, contracts and visas (when necessary), as well as the follow-up of evaluations, and additional information requests, while ensuring best value for money
• Maintain direct contact with the BM's in SHQ in order to ensure a good working relationship with open communication
• Contracts/ BCS/ legal issues - Coordinate and follow up with Legal and HR if applicable: set up and renewals; ensure proper follow-up on duty fulfillments; follow-up with Finance department that payments are done on time
• Prepares orders for all activities connected to business unit

YOUR CAREER

Medtronic offers you a professional, international, dynamical and high-quality working environment, where personal development is stimulated and personal initiatives are encouraged. Your Development Plan will challenge you to further develop your personal skills and competencies, to build your career within our global organization.
Whatever your specialty or ambitions, you can make a difference at Medtronic - both in the lives of others and your career. Join us in our commitment to take healthcare Further, Together.

To support our APV business team in Slovakia and Czech Republic, we are looking for an administrative assistant.

Assistant will perform diverse secretarial and administrative duties, which by nature of the position include high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment.

Is this the position you were waiting for? Then please apply directly via the apply button!