Legal Assistant

Medline is looking to hire a Legal Assistant who can handle the administrative processes for contract management, corporate housekeeping and Medline’s compliance programme. In this dynamic role, you will provide further general assistance to the EMEA legal and compliance department on a variety of topics.

• Set up and update administrative processes for legal contract management, including uploading signed contracts into the contract management database (Legisway – EFFACTs).
• Work together with the Paralegal and the finance team to establish and support internal processes for corporate housekeeping/legal entity management and assist with corporate governance and other regulatory filings.
• Provide administrative support to the Senior Compliance Officer for Medline’s compliance programme, including compliance with anti-bribery laws, sector-specific aspects of interaction with healthcare providers, transparency reporting and the EU GDPR.
• Organize record-keeping and filing for any legal, compliance and privacy documents.
• Conduct occasional legal research and assist the legal counsels with updating template agreements.
• Support the department with the drafting of presentations, training materials, communications, spreadsheets, policies and SOPs.
• Communicate with outside counsel and assist with the collection of documents and information needed for fact investigation of claims/litigation or for other matters.
• Conduct research and provide assistance with regard to legal technology options to improve the department’s efficiency.
• Perform administrative duties, including, but not limited to, coordinating/scheduling meetings, setting agendas and sending out documents to attendees.
• Provide additional administrative support to the legal and compliance team members as required.

• A Bachelor’s degree in Legal Studies, or similar
• A minimum of 3 to 5 years of working experience as a Legal Assistant (or similar role) in a multinational company or law firm
• Relevant experience in the fields of contract management, corporate housekeeping, compliance and data protection
• Solid communication skills, including excellent spoken and written English skills; another European language (e.g. French or German) is a plus
• Ability to work autonomously whilst partnering with business owners/other functions and the ability to determine when the escalation of issues is necessary
• Ability to respond productively to change in a timely manner
• Ability to structure activities into well-organized processes, making effective use of technology and software
• Accurate, independent, pragmatic, proactive, flexible and customer-oriented
• Good time and project management skills
• Proficient in MS Office (Word, PowerPoint, Excel, Outlook)

By agreement