Executive Assistant - Maternity backfill

We are looking for Executive Assistant. Very visible and high-profile role dealing with a wide range of business, critical customers, suppliers and key contacts to the Lenovo business. Ensure the Executive´s office operates in a streamlined and successful manner. The job reports to Executive directly. Key interfaces are both internal at all levels within Lenovo and external.

Experience and technical Skills
• 3-5 years previous experience as a Personal Assistant providing all aspects of high-level manager support, ideally in an international environment
• Experience of working at all levels of seniority within a complex matrix organization with many different conflicting demands
• Must be customer-focused and comfortable working with and managing a diverse group of people
• Strong PC skills, familiar with TEAMS and MS Office suite, particularly Outlook, Excel, PowerPoint and Word
• Excellent time management and ability to prioritize
• Able to plan ahead and keep deadlines in mind
• Fluent in English language is a must, spoken and written
• General secretarial qualifications
3 to 5 years minimum experience in same sort of field

Competencies
• Trust and integrity
• Keeps commitments and delivers results
• Customer focused
• Professional and responsive work ethic
• Proactive and must be able to work remotely, self-driven

University education (Bachelor's degree)
University education (Master's degree)

Your responsibilities will include:

• Manage all aspects of the Executive´s diary and ensure that travel, visas, and itineraries are prepared and available.
• Maintain calendar to optimize daily time management, scheduling of meetings time zone comprehensive. Prioritize tasks and delegate accordingly with a sense of urgency. Handle work with sensitive and confidential information.
• Organize and assist with internal and external business events and hospitality. This could include management of external suppliers, catering, organizing equipment, registration, preparing packs and accommodation management.
• Control expenses by ensuring claims are submitted for authorization and AMEX accounts are monitored and credited.
• Manage admin e-mails and handle e-mail account on request when Executive is not available / according to agreement.
• Support on Business reviews and Customer presentations by gathering information and managing timelines, taking meeting minutes
V Assist Executive’s business team in EMEA geography in administrative tasks such as travel arrangement, team meeting coordination and additional tasks on demand.
• Liaising with clients, suppliers, and other staff.
• Undertake any other duties, as appropriate and as required by the business

What Lenovo can offer you:

• 3 sick days per year
• Additional vacation days
• 100% sick leave compensation up to 2 months per year
• A broad selection of soft / hard skills trainings and individual mentoring
• Employer contribution to the Third Pillar Pension System

Lenovo is an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any federal, state, or local protected class.

About Lenovo

Lenovo is a $46 billion global Fortune 500 company and leader in providing innovative consumer, commercial and enterprise technology. Our portfolio of high-quality, secure products and services covers PCs, workstations, servers, storage, smart TVs and a family of mobile products like smartphones, tablets and apps. Everyone here at Lenovo is an integral part of the company, working together, across continents, cultures and innovations, all comprised in a friendly, fast-paced, work environment that focuses on one common goal: to be known as the best in what we do.

Lenovo is a company in a constant state of creation. Here, you'll architect your own career, pioneer new ideas and master new skills.

Lenovo Slovakia employs more than 25 nationalities and is the biggest shared service center in Lenovo Group.

Our people share a common aspiration to be the very best. Whether serving our customers, working together as a team or contributing to the community, we are working to build unique company.