Personal Assistant - part time

We are looking for Management Assistant to support Executive Director (ED) working part time (20 / 30 hours a week).

Our ED is based in Spain and looking for an experienced person to help him with managing his daily duties and specific tasks.

• Minimum 2 years previous experience as a Personal Assistant, ideally in an international environment
• Experience of working at all levels of seniority within a complex organization with some different conflicting demands
• PC skills, familiar with MS Office, Outlook, Excel, PowerPoint and Word
• Fluent in English language
• General secretarial qualifications

University education (Bachelor's degree)

English - Upper intermediate (B2)

What will You be doing?

• Managing aspects of the ED´s diary and ensure that travel, visas and itineraries are prepared and available.
• Maintaining calendar to optimize daily time management, scheduling of meetings time zone comprehensive. Prioritize tasks and delegate accordingly with a sense of urgency.
• Organizing and assistance with internal and external business events and hospitality. This could include management of external suppliers, catering, organizing equipment, registration, preparing packs and accommodation management.
• Controlling expenses by ensuring claims are submitted for authorization and AMEX accounts are monitored and credited.
• Managing the phone and voicemail, so that only relevant areas have to be dealt with by the ED. Deal with admin e-mails and handle e-mail account on request when ED is not available.
• Support on Business reviews and Customer presentations by gathering information and managing timelines.
• Assist ED’s business team in dedicated region in administrative tasks such as travel arrangement, team meeting coordination and additional tasks on demand.

The job reports to ED directly. Key interfaces are both internal at all levels within Lenovo and external.

Lenovo is a company in a constant state of creation. Here, you'll architect your own career, pioneer new ideas and master new skills.

Lenovo Slovakia employs more than 25 nationalities and is the biggest shared service center in Lenovo Group.

Our people share a common aspiration to be the very best. Whether serving our customers, working together as a team or contributing to the community, we are working to build unique company.