Team Assistant

The position is required to support the Purchasing and STA Team mainly for manager in assist.activities. The tasks are mainly to deal with administration and management to ensure the teams are able to work effectively.


Main Responsibilities:

• Arranging travel & processing expenses (booking travel, booking hotels, gaining finance signatories etc.)
• Managing diaries, arranging meetings, booking conference rooms etc. using Google
• Booking and managing visitors for the operations director and wider team
• Dealing with queries from visitors in the office (JLR and partners)
• Produce presentations using Microsoft Word & Microsoft PowerPoint
• Management of Purchase Orders and invoices as appropriate
• Supporting in ad-hoc tasks and projects as required from the logistics manager and team
• Able to handle highly confidential information sensitively and appropriately
• Provide administration support to the wider logistics team where required
• Controlling office stationery
• Manage fleet cars (booking, overnight approvals, administration, key management, costs...)
• Champion 5S in the logistics office
• For other logistics managers the first year: task limited to travel arrangements & expenses, arranging meetings, booking rooms.
• English-communicative level

▪ Previous experience as a PA is essential as well as general administrative activities
▪ High competence and knowledge of the Microsoft Office suite is essential especially word, PowerPoint and Excel Good organisation and prioritisation skills with attention to detail and deadlines
▪ The ability to work unsupervised
▪ The ability to communicate effectively at all levels of the organisation as well as with external contacts
▪ The ability to work in a high pressured environment with conflicting priorities
▪ Ability to work on own initiative and as part of a team
▪ Respect for confidentiality
▪ Business Proficient in English – verbal and written
▪ A current driving licence
▪ Experience of Google mail email system
▪ Experience in a manufacturing office environment