Travel and Expense Accounting Coordinator

Job description, responsibilities and duties:

This position is responsible for processing T&E transactions through IQVIA PeopleSoft Financial system. The primary objective of this function is to ensure the information processed into PeopleSoft is in accordance to standard operating procedures and task service levels. The position will require some process expertise related to Travel and Entertainment, and payment processing in a global shared service environment. This individual will be a member of the Quintiles financial shared services center, supporting our global operations.

Responsibilities:

-Review and approval of T&E reports per corporate accounting guidelines and local statutory requirements
-Support of travelers with issue resolutions
-Provide T&E system training for new employees
-Preparation of daily reports
-Supporting customer service related questions
-Process T&E transactions per standard operating procedures
-Customer service to internal / external clients
-Support of travelers with expense report processing
-Support of travelers with corporate credit card usage
-Support of travelers with reimbursement process
-Pro-active activities to decrease delinquency and late payment fees
-Credit cards administration
-Opening accounts, maintenance, termination and clearing accounts
-Corporate credit card reconciliation
-Meeting card and P-card administration and monthly reconciliation
-Reconciliation includes, but is not limited to: document validations, accounting details validation, credit card setup in reconciliation tools.
-Compliance audit of corporate card usage
-Maintenance of filing systems
-Month end reconciliation and journal processing for related accounts
-Supporting external and internal audit requirement
-Cooperation with finance departments to enable smooth reimbursement process
-Regular update of training materials
-Regular and ad-hoc reporting of financial data
-Tracking and resolving incidents in ticketing tool
-Perform other duties as assigned

-Required Education and Skills:

-Studies in Accounting, Finance, Economics, Administration or any other similar.
-Fluent English and any other European language is a plus.
-Effective written and verbal communication skills.
-Attention to detail with high degree of intellectual curiosity
-Strong focus on customer relationships
-Commitment to delivering quality results and overcoming challenges in a time-sensitive environment
-Experience of working in a Shared Service financial accounting role is a plus (not mandatory)
-Willingness to learn and understand the end-to-end processes.
-Knowledge of ERP financial systems and reporting tools, advanced data capture solutions and automated workflow tools (experience with PeopleSoft a plus)
-Knowledge of Microsoft Office application (Excel mainly)