Purchasing Analyst

As a Purchasing Analyst within the Procurement Team, you will be responsible for most of the transactional procurement work for one or more of our Business Units, ensuring requisitions & purchase orders are executed on-time, suppliers deliver goods & services as required, and supplier invoice payments and timeous.

Main Responsibilities
As a Purchasing Analyst within the Procurement Team, you will be responsible for most of the transactional procurement work for one or more of our Business Units, ensuring requisitions & purchase orders are executed on-time, suppliers deliver goods & services as required, and supplier invoice payments and timeous.
• Guide internal stakeholders on policy and practices for using procurement systems; raising requisitions; committing Purchase Orders to suppliers; and paying supplier invoices.
• Review requisitions for external vendor spend, check for accuracy and process as appropriate
• Ensure all Purchase Orders are dispatched to suppliers on a timely basis and follow-up as required to ensure they have been received, processed and have a delivery date
• Work with suppliers to amend delivery dates on goods and services as deemed necessary by the business.
• Ensure purchase orders comply with contract terms and work to improve the efficiency of the purchase to pay process.
• Ensure Purchase orders pricing is accurate, and take steps internally and with suppliers to correct price deviations in advance of invoice holds
• Proactively manage supplier performance on PO commitments, delivery and Invoice accuracy
• Ensure suppliers follow the correct procedures for submitting invoices for payment
• Supplier pricing negotiation
• Supporting supplier performance & relationship management
• Work with Accounts Payable organizations to clear any invoices on-hold (matching exceptions) to ensure on-time supplier payments
• Be the Subject Matter Expert for our Procurement Systems (Peoplesoft, Oracle, Coupa). Troubleshoot issues to resolution.
• Use system reporting and your own bespoke analysis in Excel and/or Power BI to drive decision making and prioritization.
• Extract spend data from accounts payable or other databases and create spend reports.
• Undertake RFP/RFQ work for competitively tendered business opportunities
• Perform competitive analysis on supplier bids
• Prepare and present regular and ad-hoc purchasing recommendations to purchasing management.
• Undertake Purchasing system UAT support activities as assigned
• Perform other duties as assigned