Purchasing Analyst

As a Purchasing Analyst within the Procurement Team, you will be responsible for most of the transactional procurement work for one or more of our Business Units, ensuring requisitions & purchase orders are executed on-time, suppliers deliver goods & services as required, and supplier invoice payments and timeous.

Main Responsibilities:
Guide internal stakeholders on policy and practices for using procurement systems; raising requisitions; committing Purchase Orders to suppliers; and paying supplier invoices.
Review requisitions for external vendor spend, check for accuracy and process as appropriate
Ensure all Purchase Orders are dispatched to suppliers on a timely basis and follow-up as required to ensure they have been received, processed and have a delivery date
Work with suppliers to amend delivery dates on goods and services as deemed necessary by the business.
Ensure purchase orders comply with contract terms and work to improve the efficiency of the purchase to pay process.
Ensure Purchase orders pricing is accurate, and take steps internally and with suppliers to correct price deviations in advance of invoice holds
Proactively manage supplier performance on PO commitments, delivery and Invoice accuracy
Ensure suppliers follow the correct procedures for submitting invoices for payment
Work with Accounts Payable organisations to clear any invoices on-hold (matching exceptions) to ensure on-time supplier payments
Be the Subject Matter Expert for our Procurement Systems (Peoplesoft, Oracle, Coupa). Troubleshoot issues to resolution.
Use system reporting and your own bespoke analysis in Excel and/or Power BI to drive decision making and prioritisation.
Extract spend data from accounts payable or other databases and create spend reports.
Undertake RFP/RFQ work for competitively tendered business opportunities
Perform competitive analysis on supplier bids
Prepare and present regular and ad-hoc purchasing recommendations to purchasing management.
Undertake Purchasing system UAT support activities as assigned
Perform other duties as assigned