Sr Records Management Associate - Administrative Assistant for clinical studies

IQVIA RDS Slovakia, s. r. o.

Place of work
Vajnorská 100/B, Bratislava
Contract type
full-time
Wage (gross)
1 350 EUR/monthOur offer to you may be higher based on your experience.

Information about the position

Job description, responsibilities and duties

Do you like administrative tasks? Would you like to work with managing documents and records from clinical studies? If yes, feel free to apply!

Provide Trial Master File (TMF) related assistance to study teams.
Ensure all work is conducted in accordance with Standard Operating Procedures (SOPs), policies, practices, good clinical practices, applicable regulatory requirements, and meets quality and timeline metrics.
Ensure that project timelines are met and facilitate the orderly imaging, transfer, retention, and disposition of various project-related and business records. Administer records management systems.

Essential Functions


• Perform assigned complex administrative tasks to support team members with project execution
• Assist in updating and maintaining complex data in systems within project timelines and per project plans
• Coordinate the retrieval of records requested by users and prepare closed studies to final destination within agreed timelines
• Conduct and manage scanning processes and train staff on scanning processes
• Interface with departments to support retrieval projects and ensure information needs are met
• Serve as primary contact for internal/external clients
• Monitor and review filing accuracy and compliance to IQVIA or customer file plans and Standard Operating Procedures (SOPs) where applicable
• Maintain records center security to protect record integrity by ensuring compliance to SOPs
• May coordinate transfer, recall, and disposition of records to commercial records storage centers
• Oversee disposal of obsolete records and ensure efficient maintenance of records storage space, supplies, and equipment
• Train team members on records management tasks, policies, and procedures
• Establish and maintain effective internal and external client communications
• Design and administer records management systems and processes
• Ensure project deadlines, commitments, and goals are met by monitoring projects daily outputs
• May function as team leader for records management projects

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)

Language skills

English - Advanced (C1)

Personality requirements and skills

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Educational background from clinical world strongly preffered
• Knowledge of technology applications relevant to records center environments.
• General knowledge of computer technology and software programs.
• Knowledge of facilities operations.
• Extensive knowledge of records management laws and regulations.
• Strong organizational, planning, and decision making skills.
• Excellent oral and written communication skills.
• Ability to perceive and analyze problems, develop solutions, and make sound management decisions.
• Ability to manage and lead others.
• Ability to work effectively with others.
• Ability to work with outside vendors.
• Ability to establish and maintain effective working relationships with coworkers, managers and clients

MINIMUM REQUIRED EDUCATION AND EXPERIENCE
Bachelors degree and 1 year of experience working in a records management environment; or equivalent combination of education, training and experience; or equivalent combination of education, training and experience


PHYSICAL REQUIREMENTS

• Position requires a significant amount of writing and keyboarding involving repetitive motions with fingers and sitting for prolonged periods of time.
• Position is required to stand, walk, sit, use hands to manipulate, handle or feel, and reach with hands and arms.
• Use of telephone and face-to-face communication requiring accurate perception of speech
• Extensive use of keyboard requiring repetitive motion of fingers
• Regular sitting for extended periods of time

Advertiser

Brief description of the company

IQVIA™ is The Human Data Science Company™, focused on using data and science to help healthcare clients find better solutions for their patients. Formed through the merger of IMS Health and Quintiles, IQVIA offices a broad range of solutions that harness advances in healthcare information, technology, analytics and human ingenuity to drive healthcare forward.

We know that meaningful results require not only the right approach but also the right people. Regardless of your role, we invite you to reimagine healthcare with us. You will have the opportunity to play an important part in helping our clients drive healthcare forward and ultimately improve human health outcomes.

Whatever your career goals, we are here to ensure you get there!
We invite you to join IQVIA™

Number of employees

1000 and more employees
ID: 3600557  Dátum zverejnenia: 15.7.2021  Základná zložka mzdy (brutto): 1 350 EUR/month