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SVN 2022-41 Senior Programme Support Assistant, G7, Košice
International Organization for Migration (IOM)
Place of work
Košice
Košice
Contract type
full-time
full-time
Start date
asap
asap
Wage (gross)
2 199 EUR/month
2 199 EUR/month
Information about the position
Job description, responsibilities and duties
Working under the overall supervision of the Head of Office, and the direct supervision of the Head of Sub office, and the thematic supervision of the Programme Coordinator, and in close coordination with the all programmatic focal points, the successful candidate will assist with monitoring, data gathering and analysis, documentation, and reporting of IOM’s programme implemented by the sub office. The incumbent will provide support and technical assistance to thematic reports and knowledge products and assist with document reviewing process in line with the Organization's policies and procedures, IOM's donor requirements, and results-based management policies.
Core Functions / Responsibilities:
1. Regular monitoring activities in the field per work plans, in coordination with the programme teams, ensuring that monitoring arrangements comply with agreed systems and donor agreements. Be responsible for Budget Monitoring and Project Cycle activity monitoring, preparing Work Plans and Road Maps, and ensuring the activities against the Work Plans and Road Maps as required.
2. Support in creating content and the reporting format as needed for the preparations of external and internal reporting.
3. Lead and build capacity of relevant teams concerning reporting responsibilities, requirements, and deadlines, ensuring staff understand IOM regulations and the importance of Data Protection Principles etc
4. Provide and coordinate inputs for information requests from the Country Office in Bratislava, Headquarters, the Regional Office, other IOM missions and external partners, such as donors, government, partner agencies, and implementing partners, in close coordination with Head of Sub Office (HSO) Emergency Coordinator (EC).
5. Provide information for and facilitate the incorporation of cross-cutting themes (i.e. gender, protection, etc.) in project concept notes and proposals in line with IOM’s Project Handbook
6. Support thematic teams and support units in coordinating IOM institutional reporting such as the Annual Reporting.
7. In close coordination with relevant focal points, assist in drafting interim and final project reports.
8. Perform editing, integration, rewriting, abridging, simplification, or restructuring of narrative texts for clarity, readability, consistency, and logical sequence; clarify ambiguities and correct errors in consultation with management.
9. Liaise regularly with programme teams, to maintain familiarity with project needs, parameters, and activities.
10. Support drafting of concept notes, project narratives, work plans, and other project-related documents in close coordination with relevant units.
11. Support updating various communications products such as the IOM Slovakia website, factsheets, brochures, and Situation Reports.
12. Coordinate with the Media & Communications Team, Programme Teams, to produce visibility materials for publicity to appeal to donors for resource mobilization by recommending content and carrying out preliminary editing.
13. Provide technical and backstopping support in documentation to relevant units in the mission
14. Perform such other duties as may be assigned.
Core Functions / Responsibilities:
1. Regular monitoring activities in the field per work plans, in coordination with the programme teams, ensuring that monitoring arrangements comply with agreed systems and donor agreements. Be responsible for Budget Monitoring and Project Cycle activity monitoring, preparing Work Plans and Road Maps, and ensuring the activities against the Work Plans and Road Maps as required.
2. Support in creating content and the reporting format as needed for the preparations of external and internal reporting.
3. Lead and build capacity of relevant teams concerning reporting responsibilities, requirements, and deadlines, ensuring staff understand IOM regulations and the importance of Data Protection Principles etc
4. Provide and coordinate inputs for information requests from the Country Office in Bratislava, Headquarters, the Regional Office, other IOM missions and external partners, such as donors, government, partner agencies, and implementing partners, in close coordination with Head of Sub Office (HSO) Emergency Coordinator (EC).
5. Provide information for and facilitate the incorporation of cross-cutting themes (i.e. gender, protection, etc.) in project concept notes and proposals in line with IOM’s Project Handbook
6. Support thematic teams and support units in coordinating IOM institutional reporting such as the Annual Reporting.
7. In close coordination with relevant focal points, assist in drafting interim and final project reports.
8. Perform editing, integration, rewriting, abridging, simplification, or restructuring of narrative texts for clarity, readability, consistency, and logical sequence; clarify ambiguities and correct errors in consultation with management.
9. Liaise regularly with programme teams, to maintain familiarity with project needs, parameters, and activities.
10. Support drafting of concept notes, project narratives, work plans, and other project-related documents in close coordination with relevant units.
11. Support updating various communications products such as the IOM Slovakia website, factsheets, brochures, and Situation Reports.
12. Coordinate with the Media & Communications Team, Programme Teams, to produce visibility materials for publicity to appeal to donors for resource mobilization by recommending content and carrying out preliminary editing.
13. Provide technical and backstopping support in documentation to relevant units in the mission
14. Perform such other duties as may be assigned.
Employee perks, benefits
General Staff (GVII, UN Salary Scale valid for the Slovak Republic since 1 Jan 2009). Step one of the salary scale corresponds to all inclusive fee 2199 EUR per month (take home payment of 2164 EUR - income is exempted from taxation).
6 weeks of paid annual leave per year (2.5 days per completed month of service).
24 days of paid sick leave per year (2 days per completed month of service).
Special medical insurance.
6 weeks of paid annual leave per year (2.5 days per completed month of service).
24 days of paid sick leave per year (2 days per completed month of service).
Special medical insurance.
Information about the selection process
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates
Second tier candidates include:
All external candidates.
This selection process may be used to staff similar positions in various duty stations.
This post is subject to local recruitment.
Appointment will be subject to certification that the candidate is medically fit for appointment, with Right of Residence and Right to Work in the Duty Station and verification of residency when applicable.
As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19.
How to apply:
Interested candidates are invited to submit their applications – CV and Cover Letter in English to [email protected] by 30 August 2022 23:59 (Bratislava time) at the latest, referring to this advertisement and using the subject line “SVN 2022-41 Senior Programme Support Assistant, G7, Kosice”.
In order for an application to be considered valid, it have to be submitted with a curriculum vitae and a cover letter.
Please note that only shortlisted candidates will be contacted.
When you are interested in multiple positions, please be aware that you have to apply for each position separately.
Posting period:
From 16 August 2022 till 30 August 2022.
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.
Applications are welcome from first- and second-tier candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates
Second tier candidates include:
All external candidates.
This selection process may be used to staff similar positions in various duty stations.
This post is subject to local recruitment.
Appointment will be subject to certification that the candidate is medically fit for appointment, with Right of Residence and Right to Work in the Duty Station and verification of residency when applicable.
As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19.
How to apply:
Interested candidates are invited to submit their applications – CV and Cover Letter in English to [email protected] by 30 August 2022 23:59 (Bratislava time) at the latest, referring to this advertisement and using the subject line “SVN 2022-41 Senior Programme Support Assistant, G7, Kosice”.
In order for an application to be considered valid, it have to be submitted with a curriculum vitae and a cover letter.
Please note that only shortlisted candidates will be contacted.
When you are interested in multiple positions, please be aware that you have to apply for each position separately.
Posting period:
From 16 August 2022 till 30 August 2022.
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.
Requirements for the employee
Candidates with education suit the position
Secondary with school-leaving examination
University education (Bachelor's degree)
University education (Master's degree)
University education (Bachelor's degree)
University education (Master's degree)
Educational Specialization
Social Science or a related field
Language skills
English - Advanced (C1) or Slovak - Advanced (C1)
Experience in the position/sector
Social Science or a related field
Number of years of experience
5
Personality requirements and skills
Education
• University degree in Social Science or a related field from an accredited academic institution with relevant experience with at least five years of relevant professional experience, preferably in similar roles;
OR
• Completed High School degree from an accredited academic institution, with at least seven years of relevant working experience, preferably in similar roles.
Experience
• Experience in writing reports, papers, briefings, and articles, with own work published an advantage;
• Experience in project reporting, implementation and management, preferably in the field of research and evaluation;
• Proven experience with information/data collection, entry, analysis and report writing;
• Experience with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting.
Skills
• Strong coordination and communication skills;
• Monitoring, implementation and supervising skills;
• Excellent organizational and interpersonal skills including ability to work under time pressure;
• Ability to work individually and in multicultural team
Languages
• Fluency in English and Slovak (oral and written).
• Knowledge of another official IOM (French, Spanish) language is an advantage.
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Resource Mobilization - Establishes realistic resource requirements to meet IOM needs
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link: https://www.iom.int/sites/g/files/tmzbdl486/files/about-iom/iom_revised_competency_framework_external.pdf.
• University degree in Social Science or a related field from an accredited academic institution with relevant experience with at least five years of relevant professional experience, preferably in similar roles;
OR
• Completed High School degree from an accredited academic institution, with at least seven years of relevant working experience, preferably in similar roles.
Experience
• Experience in writing reports, papers, briefings, and articles, with own work published an advantage;
• Experience in project reporting, implementation and management, preferably in the field of research and evaluation;
• Proven experience with information/data collection, entry, analysis and report writing;
• Experience with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting.
Skills
• Strong coordination and communication skills;
• Monitoring, implementation and supervising skills;
• Excellent organizational and interpersonal skills including ability to work under time pressure;
• Ability to work individually and in multicultural team
Languages
• Fluency in English and Slovak (oral and written).
• Knowledge of another official IOM (French, Spanish) language is an advantage.
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Resource Mobilization - Establishes realistic resource requirements to meet IOM needs
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link: https://www.iom.int/sites/g/files/tmzbdl486/files/about-iom/iom_revised_competency_framework_external.pdf.
Advertiser
Brief description of the company
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
ID: 4404338
Dátum zverejnenia: 16.8.2022
2022-08-16
lokalita: Košice Pozícia: Assistant, Caseworker Spoločnosť: International Organization for Migration (IOM)
Základná zložka mzdy (brutto): 2 199 EUR/month