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Resource Management Officer
International Organization for Migration (IOM)
Place of work
Grösslingová 35, 811 09 Bratislava
Grösslingová 35, 811 09 Bratislava
Contract type
full-time
full-time
Start date
ASAP
ASAP
Wage (gross)
3 157 EUR/monthBase salary - 3157 EUR/month, (National Officer NO-A, UN Salary Scale). Net monthly payment of 2795 EUR. Income exempted from taxation.
3 157 EUR/monthBase salary - 3157 EUR/month, (National Officer NO-A, UN Salary Scale). Net monthly payment of 2795 EUR. Income exempted from taxation.
Information about the position
Job description, responsibilities and duties
Under the overall and direct supervision of the Head of Office (HoO) in Bratislava the Head of the Resources Management Unit is responsible for financial and human resources management in IOM office in Bratislava and sub-office in Kosice.
Core Functions / Responsibilities:
1. Coordinates and leads the Resource Management Unit in Bratislava,
2. Monitor, analyse and oversee the financial management for all IOM activities in Slovakia
3. Prepare donor financial reports in accordance with IOM regulations, establish procedures, undertake review and analyze project receivables versus expenditure and initiate timely remedial action when necessary.
4. Ensure implementation of and adherence to internal controls to prevent fraud and mismanagement. Develop and implement relevant operational control systems.
5. Coordinate the financial and administrative aspects of agreements, in close coordination with the relevant project managers and the Office of Legal Affairs.
6. Forecast cash flows according to activities in the CO and ensure daily control of funds disbursed; ensure funding is received in accordance with donor agreements.
7. Prepare annual budget for the CO, monitor budget control and analyze variances between budget and actual expenditures, and participate in the preparation of budgets for new projects.
8. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
9. Make recommendations on procedural improvements and ensure training of the local staff in the relevant areas of administration and finance.
10. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
11. Support HOO in human resources management and assist in recruitment, retention, promotion and separation of local staff. Apply HR polices, rules and regulations and make recommendations for resolving difficult or sensitive cases.
12. Liaise with other units of the CO as well as banking, donors and government counterparts and other stakeholders as required in the performance of the accounting function. Liaise with relevant units at HQs regarding the financial and administrative activities of the CO.
13. Support project managers throughout the project cycle to ensure compliance with IOM's policies and procedures and any donor specific requirements. Ensure project managers compliance with general instructions of IOM and relevant permanent instructions for the CO, namely in the areas of general administration, finance and human resources.
14. Acts as focal point with the Regional Office, MAC and PAC.
15. Coordinate security of the facilities and personnel training of security staff and coordination with the UN security cells, ensure that all staff reasonable measures are taken with regards to security of the office premises and equipment.
16. Perform such other duties as may be assigned
Core Functions / Responsibilities:
1. Coordinates and leads the Resource Management Unit in Bratislava,
2. Monitor, analyse and oversee the financial management for all IOM activities in Slovakia
3. Prepare donor financial reports in accordance with IOM regulations, establish procedures, undertake review and analyze project receivables versus expenditure and initiate timely remedial action when necessary.
4. Ensure implementation of and adherence to internal controls to prevent fraud and mismanagement. Develop and implement relevant operational control systems.
5. Coordinate the financial and administrative aspects of agreements, in close coordination with the relevant project managers and the Office of Legal Affairs.
6. Forecast cash flows according to activities in the CO and ensure daily control of funds disbursed; ensure funding is received in accordance with donor agreements.
7. Prepare annual budget for the CO, monitor budget control and analyze variances between budget and actual expenditures, and participate in the preparation of budgets for new projects.
8. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
9. Make recommendations on procedural improvements and ensure training of the local staff in the relevant areas of administration and finance.
10. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
11. Support HOO in human resources management and assist in recruitment, retention, promotion and separation of local staff. Apply HR polices, rules and regulations and make recommendations for resolving difficult or sensitive cases.
12. Liaise with other units of the CO as well as banking, donors and government counterparts and other stakeholders as required in the performance of the accounting function. Liaise with relevant units at HQs regarding the financial and administrative activities of the CO.
13. Support project managers throughout the project cycle to ensure compliance with IOM's policies and procedures and any donor specific requirements. Ensure project managers compliance with general instructions of IOM and relevant permanent instructions for the CO, namely in the areas of general administration, finance and human resources.
14. Acts as focal point with the Regional Office, MAC and PAC.
15. Coordinate security of the facilities and personnel training of security staff and coordination with the UN security cells, ensure that all staff reasonable measures are taken with regards to security of the office premises and equipment.
16. Perform such other duties as may be assigned
Employee perks, benefits
National Officer (NO-A, UN Salary Scale valid for the Slovak Republic since 1 Jan 2009). Salary scale corresponds to brutto 3157 EUR per month (net payment of 2795 EUR - income is exempted from taxation).
6 weeks of paid annual leave per year.
24 days of paid sick leave per year.
UNJPF - pension scheme.
Special medical insurance.
6 weeks of paid annual leave per year.
24 days of paid sick leave per year.
UNJPF - pension scheme.
Special medical insurance.
Information about the selection process
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications – CV and Cover Letter to [email protected] by 30 June 2021 23:59 (Bratislava time) at the latest, referring to this advertisement.
In order for an application to be considered valid, IOM only accepts profiles duly filled in and submitted with a motivation letter not more than one page specifying the motivation for applications.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only shortlisted candidates will be contacted.
Posting period: Until 30.06.2021
As part of the application process, all candidates, regardless of the type or duration of the contract, are instructed to disclose any known close relative, other relative or spouse who works for IOM, or who works for a donor, vendor, government, third party contractor or any other organization associated with IOM, if that person is engaged with IOM in any capacity.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications – CV and Cover Letter to [email protected] by 30 June 2021 23:59 (Bratislava time) at the latest, referring to this advertisement.
In order for an application to be considered valid, IOM only accepts profiles duly filled in and submitted with a motivation letter not more than one page specifying the motivation for applications.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only shortlisted candidates will be contacted.
Posting period: Until 30.06.2021
As part of the application process, all candidates, regardless of the type or duration of the contract, are instructed to disclose any known close relative, other relative or spouse who works for IOM, or who works for a donor, vendor, government, third party contractor or any other organization associated with IOM, if that person is engaged with IOM in any capacity.
Requirements for the employee
Candidates with education suit the position
University education (Master's degree)
Educational Specialization
• University degree in Economy or Business Administration with minimum of 5 years of relevant professional experience.
Language skills
English - Upper intermediate (B2) and Slovak - Upper intermediate (B2)
Other knowledge
SAP - Advanced
IPSAS - Advanced
Microsoft Office - Expert
IPSAS - Advanced
Microsoft Office - Expert
Driving licence
B
Experience in the position/sector
Minimum of 5 years of experience in accounting, budgeting and human resources management.
Number of years of experience
5
Personality requirements and skills
Experience:
• Minimum of 5 years of experience in accounting, budgeting and human resources management;
• Field experience, including in liaising with governmental and diplomatic authorities as well as international institutions;
• Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP;
• Knowledge of IOM/UN accounting systems, software and procedures;
• High level of computer literacy; particularly in computerized accounting systems and software.
Languages:
Required: Fluency in English (oral and written).
Desirable: Fluency in Slovak
Required Competencies:
The incumbent is expected to demonstrate the following values and competencies:
Values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2:
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2:
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others and building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link:
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf .
• Minimum of 5 years of experience in accounting, budgeting and human resources management;
• Field experience, including in liaising with governmental and diplomatic authorities as well as international institutions;
• Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP;
• Knowledge of IOM/UN accounting systems, software and procedures;
• High level of computer literacy; particularly in computerized accounting systems and software.
Languages:
Required: Fluency in English (oral and written).
Desirable: Fluency in Slovak
Required Competencies:
The incumbent is expected to demonstrate the following values and competencies:
Values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2:
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2:
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others and building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link:
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf .
Advertiser
Brief description of the company
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
ID: 4100577
Dátum zverejnenia: 11.6.2021
2021-06-11
lokalita: Bratislava Pozícia: Finance Manager, Financial Analyst, Office Manager, Reporting Specialist, Team leader Spoločnosť: International Organization for Migration (IOM)
Základná zložka mzdy (brutto): 3 157 EUR/month