Senior Financial Assistant

International Organization for Migration (IOM)

Place of work
Grösslingová 35, 811 09 Bratislava
Contract type
full-time
Start date
asap (March 2021)
Wage (gross)
From 1 500 EUR/monthBase salary in the range of 1500EUR - 1900EUR per month (net monthly payment of 1460EUR - 1860 EUR income is exempted from taxation).

Information about the position

Job description, responsibilities and duties

Under the direct supervision of the Resource Management Officer in IOM Bratislava, overall supervision of Head of Office in IOM Bratislava and in close cooperation with the Administrative centres in Manila and Panama, incumbent is responsible for support and assistance related to financial management and accounting of activities implemented by or assigned to IOM office in Bratislava.

RESPONSIBILITIES AND ACCOUNTABILITIES:

A) Finance administration
a. Project related
i. Assists project activation process in IOM’s ERP software.
ii. Assists with budget preparation by providing staff costs, rental and other office costs estimates.
iii. Reviews and approves purchase requisitions and purchase orders based on the assigned roles of authorization set for the mission.
iv. Assists in reviewing of specification of services and goods to be procured in line with procurement plan.
v. Projectizes mission wide expenses to specific projects.
vi. Monitors on monthly basis spending of the project compared to budget and in over/under spending situations informs project managers that action needs to be taken.
vii. Prepares interim and final financial project reports for Manila administrative centre reviews.
viii. Prepares reconciliation the total spending of the projects and verifies donor reporting package.
ix. Assists in donor report preparation according to IOM and donor requirements.

b. Mission wide
i. Reviews and authorizes payments to vendors and staff members.
ii. Reviews travel expense claims for all staff members.
iii. Monthly cash flow planning – in necessary cases prepare replenishment request.
iv. Monthly payroll process:
1. Prepares projectization of salaries of administrative department and the Head of office.
2. Prepares reconciliation of ZPAYROLL with previous month and manual calculation file.
3. Processes payroll for consultants and interns.
v. Reviews and certify monthly closing accounts submission:
1. Bank and cash transactions and reconciliations.
2. Vendors, donors, staff reconciliations.
3. Assets capitalization.
vi. Plans and implement yearly leading of physical verification of assets, solves discrepancies.
vii. Draft annual budget for the mission and its revisions.
viii. Yearly updates the authorization request for PRISM access of the staff of the mission.
ix. Acts as procurement focal point – oversights and implements procurement instruction and provides guidance to project teams on procurement related issues. Coordinates central procurement of office supplies, vehicles and IT equipment for the whole mission.

B) Other tasks
a. Any other duty within the incumbent's capabilities as assigned by the Chief of Mission/Head of Office.

Employee perks, benefits

Type of appointment: Special Short Term Ungraded Contract
Duration of the contract: 6 months
Contractual conditions:
6 weeks of paid annual leave per year.
24 days of paid sick leave per year.
Medical service plan.
40 hours working week.

Information about the selection process

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The vacancy is subject to local recruitment. Only persons holding a valid residence and work permit for Slovakia will be eligible for consideration.

Interested applicants are invited to send their curriculum vitae and a motivation letter in English by e-mail to [email protected] until 22nd February 2021 23:59 (Bratislava, Slovakia time) the latest.

Subject of the email must be: Senior Financial Assistant.

In order for an application to be considered valid, IOM only accepts profiles duly filled in and submitted with a motivation letter not more than one page specifying the motivation for applications. Only short listed candidates will be contacted.

As part of the application process, all candidates, regardless of the type or duration of the contract, are instructed to disclose any known close relative, other relative or spouse who works for IOM, or who works for a donor, vendor, government, third party contractor or any other organization associated with IOM, if that person is engaged with IOM in any capacity.

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)

Educational Specialization

University degree in Economy, Business Administration

Language skills

Slovak - Proficiency (C2) and English - Advanced (C1)

Other knowledge

Microsoft Excel - advanced

Driving licence

B

Number of years of experience

Senior Financial Assistant/Analyst
3

Personality requirements and skills

University degree in Economy or Business Administration with minimum of three years of relevant professional experience.
Experience:
• Minimum of three years of experience in project administration and financial reporting;
• Proven experience in preparation of budget and financial reports;
• Minimum of 3 years of experience in the usage of SAP is an advantage;
• Proven experience with EU funding

Skills:
• Knowledge of accounting, financial planning and reporting.
• Knowledge of EC financing rules and eligibility criteria.
• Knowledge of International Public Sector Accounting Standards (IPSAS)
• Knowledge of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis;


The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

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Brief description of the company

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Company address

IOM International Organization for Migration
Grosslingova 35
81109 Bratislava
www.iom.sk , www.iom.int

Contact

Kontaktná osoba: Martin Mikoláš
Tel.: +421917129093
E-mail: poslať životopis
ID: 4033577  Dátum zverejnenia: 15.2.2021  Základná zložka mzdy (brutto): 1 500 EUR/month