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Project Activities Assistant - European Migration Network
International Organization for Migration (IOM)
Place of work
Bratislava
Bratislava
Contract type
full-time
full-time
Start date
asap
asap
Wage (gross)
base salary 1008 EUR/brutto per month (General Staff GIII, UN Salary Scale)
base salary 1008 EUR/brutto per month (General Staff GIII, UN Salary Scale)
Information about the position
Job description, responsibilities and duties
Position Title: Project Activities Assistant - European Migration Network
Duty station: Grosslingova 35,811 09, Bratislava, Slovak Republic
Classification: General Staff GIII, UN Salary Scale 1008 EUR/brutto per month
Start date: asap
Contract type: full time
Duration of the position: till 31.12.2018 with possibility of extension
Office of the International Organization for Migration (IOM) in the Slovak Republic is seeking for a candidate for the position of the Project Activities Assistant. The activities will be conducted in the framework of the European Migration Network (EMN) project implemented by the International Organization for Migration (IOM) and co-funded by the European Union. For more information about the activities of IOM in the Slovak Republic see www.iom.sk and about the activities of the EMN see www.emn.sk
GENERAL FUNCTIONS:
Under the overall guidance of the Head of Office (HoO) in Bratislava and the EMN coordinator the successful candidate will be assisting in the implementation of all project activities related to the European Migration Network. Specifically, s/he will:
1. Perform general office maintenance tasks according to the IOM's and donor´s administrative rules and practices including correspondence, market surveys, logistics, procurement and other.
2. Prepare orders (bids analyses) and track invoices.
3. Assist with the implementation of project activities, namely: organization and logistics (including caterings) of events, conferences, workshops, educational seminar and others. Ensuring their timely and agreed delivery during the events.
4. Manage incoming and outgoing post and deliveries.
5. Monitoring and ordering of stationary and other supplies.
6. Gather and archive data, information and supporting documentation necessary for the project implementation.
7. Communicate with the number of (inter)national stakeholders and service suppliers.
8. Actively participate in the meetings of the project team as well as attend official meetings and appointments if needed.
9. Draft minutes.
10. Assist in the monitoring and evaluation of the project as well as in the preparation of periodic and final reports on EMN activities.
11. Maintain and extend the database of contacts relevant for EMN activities.
12. Assist in maintaining media monitoring database.
13. In cooperation with other members of the project team contribute to the development of new ideas and activities within the project.
14. Assist with translations, and/or acts as interpreter/translator (Slovak-English, English-Slovak).
15. Perform other duties assigned by the Head of Office/Coordinator of the EMN activities.
Duty station: Grosslingova 35,811 09, Bratislava, Slovak Republic
Classification: General Staff GIII, UN Salary Scale 1008 EUR/brutto per month
Start date: asap
Contract type: full time
Duration of the position: till 31.12.2018 with possibility of extension
Office of the International Organization for Migration (IOM) in the Slovak Republic is seeking for a candidate for the position of the Project Activities Assistant. The activities will be conducted in the framework of the European Migration Network (EMN) project implemented by the International Organization for Migration (IOM) and co-funded by the European Union. For more information about the activities of IOM in the Slovak Republic see www.iom.sk and about the activities of the EMN see www.emn.sk
GENERAL FUNCTIONS:
Under the overall guidance of the Head of Office (HoO) in Bratislava and the EMN coordinator the successful candidate will be assisting in the implementation of all project activities related to the European Migration Network. Specifically, s/he will:
1. Perform general office maintenance tasks according to the IOM's and donor´s administrative rules and practices including correspondence, market surveys, logistics, procurement and other.
2. Prepare orders (bids analyses) and track invoices.
3. Assist with the implementation of project activities, namely: organization and logistics (including caterings) of events, conferences, workshops, educational seminar and others. Ensuring their timely and agreed delivery during the events.
4. Manage incoming and outgoing post and deliveries.
5. Monitoring and ordering of stationary and other supplies.
6. Gather and archive data, information and supporting documentation necessary for the project implementation.
7. Communicate with the number of (inter)national stakeholders and service suppliers.
8. Actively participate in the meetings of the project team as well as attend official meetings and appointments if needed.
9. Draft minutes.
10. Assist in the monitoring and evaluation of the project as well as in the preparation of periodic and final reports on EMN activities.
11. Maintain and extend the database of contacts relevant for EMN activities.
12. Assist in maintaining media monitoring database.
13. In cooperation with other members of the project team contribute to the development of new ideas and activities within the project.
14. Assist with translations, and/or acts as interpreter/translator (Slovak-English, English-Slovak).
15. Perform other duties assigned by the Head of Office/Coordinator of the EMN activities.
Employee perks, benefits
6 weeks of paid annual leave per year
24 days of paid sick leave per year
Medical service plan
UNJSPF pension scheme after one year of service in IOM
24 days of paid sick leave per year
Medical service plan
UNJSPF pension scheme after one year of service in IOM
Information about the selection process
Interested applicants are invited to send their curriculum vitae and a motivation letter in English by e-mail to Mr. Martin Mikolas - [email protected] by 8th June 2018 before 5.00pm.
Subject of the email must be: Project Activities Assistant - EMN.
In order for an application to be considered valid, IOM only accepts profiles submitted with a cover letter not longer than one page specifying the motivation for applications and relevant working experience. Only short listed candidates will be contacted.
Subject of the email must be: Project Activities Assistant - EMN.
In order for an application to be considered valid, IOM only accepts profiles submitted with a cover letter not longer than one page specifying the motivation for applications and relevant working experience. Only short listed candidates will be contacted.
Requirements for the employee
Candidates with education suit the position
University education (Bachelor's degree)
University education (Master's degree)
University education (Master's degree)
Educational Specialization
preferrably in Economics
Language skills
English - Advanced (C1) and Slovak - Proficiency (C2)
Other knowledge
Microsoft Word - Advanced
Microsoft Outlook - Advanced
Microsoft Excel - Advanced
Microsoft Outlook - Advanced
Microsoft Excel - Advanced
Driving licence
B
Number of years of experience
3
Personality requirements and skills
DESIRABLE QUALIFICATIONS:
Education and Experience:
• Completed Master’s or Bachelor's degree from an accredited academic institution preferably in Economics
• A minimum of 3 years experience in working in office environment and carrying out administrative, procurement and organizational tasks, including organization of different kinds of events (e.g. conferences, seminars etc.)
• Experience in administration and financial reporting of EU or other donor´s funded projects
• Excellent Command of MS Office
• Excellent administrative and organizational skills;
• Experience with IOM's administrative and financial rules and practices – an asset
• Driving licence B
Language(s):
• Excellent knowledge of Slovak and English.
• Knowledge of other foreign languages an asset.
Competencies:
Accountability
• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
Continuous Learning
• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area
Communication
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
• Proactively develops new ways to resolve problems
Professionalism
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and
promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions
Teamwork
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work
Technological Awareness
• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work
Education and Experience:
• Completed Master’s or Bachelor's degree from an accredited academic institution preferably in Economics
• A minimum of 3 years experience in working in office environment and carrying out administrative, procurement and organizational tasks, including organization of different kinds of events (e.g. conferences, seminars etc.)
• Experience in administration and financial reporting of EU or other donor´s funded projects
• Excellent Command of MS Office
• Excellent administrative and organizational skills;
• Experience with IOM's administrative and financial rules and practices – an asset
• Driving licence B
Language(s):
• Excellent knowledge of Slovak and English.
• Knowledge of other foreign languages an asset.
Competencies:
Accountability
• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
Continuous Learning
• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area
Communication
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
• Proactively develops new ways to resolve problems
Professionalism
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and
promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions
Teamwork
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work
Technological Awareness
• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work
Advertiser
Brief description of the company
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
ID: 3401024
Dátum zverejnenia: 25.5.2018
2018-05-25
lokalita: Bratislava Pozícia: Administrative Worker, Official, Assistant, Office Manager, Procurement specialist, Reporting Specialist Spoločnosť: International Organization for Migration (IOM)
Základná zložka mzdy (brutto) a ďalšie odmeny: base salary 1008 EUR/brutto per month (General Staff GIII, UN Salary Scale)