Finance coordinator for internal processes and budget

GLOBSEC

Place of work
Polus Tower II, Vajnorská, Nové Mesto
Contract type
full-time, trade licence
Start date
ASAP

Information about the position

Job description, responsibilities and duties

Management of budget and cash-flow reports:
• Participate on creation, planning and regular adjustments of the organization's annual budget and multi-year plan
• Collects data and maintain an electronic database of all related expenses.
• Cooperate on the development of new finance software until implemented
• Responsible for control of organizational costs- correctness and amount
• Planning, monitoring, and evaluation of the organization's expenditures (based on expenses´ databases and personal meetings with heads of departments, creates a spending plan that assists the CFO in financial managing of the organization).
• Analyses and evaluates individual expense groups provide recommendations (controlling)
• Controls the budgets assigned to each department (drawing, planning, reporting and communication towards CFO).
• Regular expenses forecasting and scenarios
• Prepares monthly cash-flow reports
• Prepares monthly spending reports
• Prepares implements and evaluates the tools and benchmarks to raise the effectiveness of expenses
• Participates in the preparation of the annual financial report
• In cooperation with the financial manager plans the organization's expenses into project budgets.
Management of minor projects:
• Provide support in the application process
• Management of internal processes
• Coordination of individual project budget + reporting
• Controls and is responsible for the completeness (control of missing documents via business banking) and correctness of the accounting documents before those are handed to the accountant on a daily basis
• Holds responsibility of completeness of accounting documents as per transfer pricing, and tax purposes
• Responsible towards external accountancy company- completeness, the correctness of accounting documents sent on a regular basis
• Executes monthly accounting closings with the internal accountant and external accountancy company
Internal finance:
• Maintains and regularly updates the database (electronic and hard-copy) of paid/unpaid invoices
• Responsible for payment proofs for finance coordinators
• Communicates with suppliers and internal team regarding invoice information (especially with financial and accounting departments of suppliers) when requested
• Coordinates issuance of internal invoices for non-project related agenda on a regular basis
• Responsible for the control, compliance, and reimbursement of the regular expenses of team members.
• Responsible for keeping documentation about domestic and foreign business trips, for the correctness and completeness of documents submitted in the settlement and its attachments, processing travel orders. Ensures that business trips comply with the internal regulations.
Cash desk and payment cards:
• Keeps an internal cashier - secures cash at the cash desk, prepares advances, records expenses, deposits and pays money. Responsible for correct balance.
• Responsible for distributing and maintaining credit cards.
• Completely manages cards and checks their status (expiration, account status), coordinates card handling.
Creation and update of the internal documents:
• Updates financial documents (mainly Finance directive and Best practice)
• Creates new documents (such as methodologies, rules, etc.) belongs to the agenda.
Other:
• Communicate with the bank
• Communicate with the Insurance company

Basic wage component (gross) and other rewards

Basic wage component (gross) and other rewards from 1250 EUR/month/full-time based on your experience. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions.

Employee perks, benefits

• Working in a young, dynamic and international team
• Working in one of the most influential non-governmental institutions in Europe
• Possibility of career development through formal and informal channels
• Opportunity to contribute to ideas to shape the world

Information about the selection process

If your profile meets all our requirements and you find this position matching your career ambitions, please send us your CV together with a motivation letter to [email protected] .

We reserve the right to contact only selected candidates. Thank you for understanding.

Requirements for the employee

Candidates with education suit the position

University student
University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)

Language skills

English - Advanced (C1)

Other knowledge

Microsoft Excel - advanced
Microsoft Word - advanced
Microsoft Outlook - advanced
Microsoft PowerPoint - advanced

Number of years of experience

2

Personality requirements and skills

Minimally 2 years experience in:
• Basic accounting and double-entry accounting
• Business and Finance Administration
• Taxes
Other skills:
• Action-oriented
• Accountable
• Good time management
• Optimize work processes
• Effective communication
• Resilience
• Active in self-development
• Proactive and works independently
• Multitasking and nimble learning
• Ability to think in a broader context

Advertiser

Brief description of the company

GLOBSEC is a global think-tank based in Bratislava committed to enhancing security, prosperity, and sustainability in Europe and throughout the world.

The international environment is becoming less predictable and more complex. Technological innovation is quickly disrupting the old frameworks of economies, societies and political order. GLOBSEC helps to provide a better understanding of global trends and their consequences for society, economy, security. We generate new ideas and drive change for a more stable, prosperous and sustainable world, by:

• Conducting world-class research and political insight into major threats and risks to our society.
• Driving change by engaging esteemed policy-makers and senior leaders from different sectors in our policy initiatives.
• Putting together leaders and stakeholders from multiple sectors at the right time in one place.

In an interconnected world, GLOBSEC stimulates public-private dialogue to shape agendas for the future. With global ambitions in mind, and building on its Central European legacy, GLOBSEC seeks to contribute to agendas which are critical for Europe. GLOBSEC acts in the spirit of European values and international cooperation.

Number of employees

50-99 employees

Company address

GLOBSEC
Vajnorská 100/B
831 03 Bratislava
http://www.globsec.org

Contact

E-mail: send CV
ID: 3760311   Dátum zverejnenia: 11.9.2019   Základná zložka mzdy (brutto) a ďalšie odmeny:   Basic wage component (gross) and other rewards from 1250 EUR/month/full-time based on your experience. We carefully consider your professional competencies, qualifications and experience in our compensation package and/or when offering you other positions.