Event Coordinator

GLOBSEC

Place of work
Polus Tower II, Vajnorská, Nové Mesto
Contract type
full-time, trade licence
Start date
1.12.2019

Information about the position

Job description, responsibilities and duties

GLOBSEC is looking for an Event Coordinator at the Production department.

Events:
• Coordination of the event from logisitical part - venue, accommodation, catering, technical equipment, transportation, decoration and other ad hoc activities for all the GLOBSEC events.
• Active communication with suppliers, project team and partners - as a part of the project team, event specialist also regularly joins project team meetings, reports and brainstorms about current activities. Provides additional services according to the requirements of project managers.
• Prepares, organizes and participates on GLOBSEC Flagship Events and smaller events ( roudtables, side events, discussions) in GLOBSEC and beyond
• Proactively looking for appropriate and the most suitable services/goods according to the requirements of the project manager and negotiates prices.
• Coordinates and oversees the co-operation with suppliers.
• Perform regular market research to look for innovations applicable to GLOBSEC events
• Performs additional tasks assigned by a direct superior.

Internal Processes:
• Coordination of business trips - booking and reservation of accommodation, transportation and venues for project managers and project participants on business trips around the world.
• Close cooperation with the finance department on final invoicing and payment of providers.
• Updates vendor databases.
• Coordinates activities with other departments and project managers.
• Analyzes weak spots in event management and suggests improvements.

Basic wage component (gross) and other rewards

Basic wage component (gross) and other rewards from 1100 EUR/month/full-time based on your experience

Employee perks, benefits

• Working in one of the most influential non-governmental institutions in Europe
• Possibility of career growth and development through formal and informal channels
•Participation in international conferences

- Participation in international conferences

Information about the selection process

your profile meets all our requirements and you find this position matching your career ambitions, please send us your CV to [email protected]

We reserve the right to contact only selected candidates. Thank you for understanding.


We reserve the right to contact only selected candidates. Thank you for understanding.

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Advanced (C1)

Personality requirements and skills

We are looking for a candidate who:
• has experiences with travel and event management of large events (500+ participants) at least 2 years
• knowledge of the local environment
• negotiating skills and assertiveness
• knowledge of the diplomatic protocol (establishing good relationships with suppliers)
• detail oriented
• great time management
• team player
• able to cope with stressful situations

Advertiser

Brief description of the company

GLOBSEC is a global think-tank based in Bratislava committed to enhancing security, prosperity, and sustainability in Europe and throughout the world.

The international environment is becoming less predictable and more complex. Technological innovation is quickly disrupting the old frameworks of economies, societies and political order. GLOBSEC helps to provide a better understanding of global trends and their consequences for society, economy, security. We generate new ideas and drive change for a more stable, prosperous and sustainable world, by:

• Conducting world-class research and political insight into major threats and risks to our society.
• Driving change by engaging esteemed policy-makers and senior leaders from different sectors in our policy initiatives.
• Putting together leaders and stakeholders from multiple sectors at the right time in one place.

In an interconnected world, GLOBSEC stimulates public-private dialogue to shape agendas for the future. With global ambitions in mind, and building on its Central European legacy, GLOBSEC seeks to contribute to agendas which are critical for Europe. GLOBSEC acts in the spirit of European values and international cooperation.

Number of employees

50-99 employees

Company address

GLOBSEC
Vajnorská 100/B
831 03 Bratislava
http://www.globsec.org

Contact

E-mail: send CV
ID: 3563727   Dátum zverejnenia: 4.10.2019   Základná zložka mzdy (brutto) a ďalšie odmeny:   Basic wage component (gross) and other rewards from 1100 EUR/month/full-time based on your experience