Executive Assistant

For the President of our organisation we are looking for an experiences Assistant who will be responsible for:
• Maintaining President’s appointment schedule by planning and scheduling internal and external meetings
• Prioritising the tasks of the President and ensures that all deadlines are met
• Preparation of documents and presentation for President for meetings
• Handling the phone and email communication in President’s name
• Opening, sorting and distributing correspondence, including emails, faxes, and snail mail
• Preparation of documents for signature and review and ensures timely approval by the President
• Preparation of reports by collecting and analysing information
• Securing information by completing data based backups
• Communication with institutions, donors, sponsors and business partners following the instructions from President
• Coordination of e-mail content creation with TM members to be regularly sent from President's account to IAB
• Planing the business trips for President including flight tickets purchasing, booking the hotel and all logistical aspects of the trip
• Taking meeting minutes at business meetings of the President
• Keeping all documents up to date and in line with our internal structure and terminology
• Archiving documents and manages the shared drive
• Welcoming guests of the President by greeting them
• Fulfiling other tasks based on the need of the President

• Working in young and dynamic team
• Possibility of business trips abroad
• Working in one of the most influential non-governmental institutions in Central Europe
• Possibility of career growth and development
• Participation in international conferences
• Working in multicultural enviroment

If you are interested in this position, please send us your current CV including a motivation letter to [email protected]. We reserve the right to contact only selected candidates.