Office Manager and Assistant with Chinese language

​Office manager and Administrative Assistant  is responsible for day to day management of the office and oversees administrative tasks in an office to ensure that they are performed adequately and in a timely manner. Office supervisor is a first contact for everyone coming to the facility and represents the face of the company. As administrative assistant to the general manager this role also includes coordination and recording of meetings, administrative travel and claims management and translation work. 

• Support in organizing company events and conferences and meeting
• Manage staff meetings and schedules, recording of minutes
• Plan availability of Conference rooms
• Order stationery / general office suppliers / regular orders
• Deal with correspondence, complaints, queries, courier services
• Liaise with staff, suppliers and clients
• Sort email communication and correct distribution of general company e-mail addresses
• Implement and maintain procedures/office administrative systems (including OA)
• Ensure that health and safety policies are up to date
• Assist the organization's HR department for employees services and events
• Responsible for the management and operation of the Employer's office
• Manage the assigned agenda of the Employer and companies connected with the Employer
• Answer the phone calls and responding to emails
• Communication with mobile phone operators, ordering SIM cards, solving issues related to telecommunication providers, securing extended packages of phone services for travelers
• Manage business and personal agenda of the General Management
• Prepare priorities list and reports on a weekly basis
• Manage information flow defining priorities (mails, calls, meeting)
• Perform analytical work over incoming data and documents, elaborating executive summaries
• Prepare presentations and documentation for the meeting and meeting of minutes
• Translation support English-Slovak-Chinese
• Keep track records of the projects
• Organize itinerary for business travels, assure logistics reimbursement process
• Ensure documentation flow upon request
• Provide other services upon request

• Co-creation of the company processes and organization. Your ideas are what we need.
• A company culture that is based on trust, openness, meritocracy, and heart-centered leadership, that we shape together, and every opinion matters.
• Flexibility in working hours. We are a result-driven organization and we let our colleagues manage their time.
• Fast career growth. We believe in internal promotion.
• Diversity! We are a cultural melting pot!
• Personal and professional growth through various learning opportunities, especially through work with top industry experts and the international management team
  
• Professional growth
• Exposure to a fast-developing, disruptive project that will shape the future of mobility;
• Knowledge of the automotive and e-mobility landscape, with a focus on positive environmental and social impact; 
• Gaining in-depth knowledge of new technology and product; 
• Possibility to support Company scale-up towards Giga factories securing strategic customers;
• Access to a broad network of experienced colleagues and clients from a variety of industries across the globe.