Office Manager

Energetic professional who doesn’t mind wearing multiple hats.
Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.
Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication, streamlining administrative procedures, inventory control, office staff supervision and task delegation, internal event coordination.

Responsibilities:
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time and ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Manage contract and price negotiations with office vendors, service providers and office lease
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
• Coordinate with IT department on all office equipment
• Organize and schedule meetings and appointments, provide general support to visitors
• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff, coach and guide other office staff
• Partner with HR to maintain office policies as necessary
• Perform review and analysis of special internal projects and keep the management properly informed
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
• Participate actively in the planning and execution of company events
• Responsible for developing standards and promoting activities that enhance operational procedures
• Analyze and monitor internal processes, design and implement new office policies and procedures, oversee adherence to office policies and procedures
• Maintain a safe and secure working environment

• Proven office management, administrative or assistant experience
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles
• Computer skills and knowledge of office software packages
• Communication skills
• Able to analyse, judge and asses the situations
• Problem solving skills
• Planning and organization skills
• Time Management
• Attention to Detail

• Interesting projects based on the newest technologies
• Opportunity for self-improvement and career growth
• Internal & external software development education and trainings (certifications) covered by ERNI
• Occasional business trips to Switzerland
• Flexible working time & overtime compensation
• 5 weeks of vacation
• 3 sick days
• Language courses (en, de) fully covered by ERNI
• Sport & culture personal budget (including medical care, yoga in the office)
• Referral & relocation bonus
• Fully covered meal vouchers
• Newly renovated rooftop of the building for free time activities
• Team buildings (grill parties, Christmas dinner, Hack&Hike session, EPD - two day education & leisure event, sport events, company breakfast etc.)
• Well-established community: Inspire Lab, Developers Community Sessions, Brownback Sessions, Book , Cinema , Gaming Club

100-149 employees

Contact person: Mgr. Magdaléna Zemková
E-mail: send CV