Executive Assistant to the CESE CEO Office
Place of work
Galvaniho, Bratislava
Contract type
full-time
Wage (gross)
1 800 EUR/month
Information about the position
Job description, responsibilities and duties
We are DHL Freight – a group of 13,000 road cargo experts operating in more than 40 countries, who are proud to provide their customers with the best overland freight transport solutions. We are always looking ahead to the next commercial opportunity, predicting the next potential issue, anticipating the next global trend. Because at DHL Freight, we're not simply about freight forwarding. We're about forward thinking ways to connect people - and improve their lives.
At the moment, we are looking to hire an engaged Executive Assistant to the CESE CEO Office who will provide all necessary organizational, administrative and content related support to the CESE CEO Office team (Central Eastern Southern Europe). You will be part of the CESE CEO Office team (Central Eastern Southern Europe) with more than 10 countries. You will be based in Bratislava, Slovakia.
As part of our intercultural team, you will be responsible for driving together with the cluster staff management, strategic topics around Standardization & Growth. At the same time you will be responsible for driving further our DHL Freight internal programs.
In this role, you will:
• Managing CEO calendar, managing CEO bussines travels (incl. flights, airport transfers, hotel reservations, visa applications,...)
• Provide general support to the respective team, such as agenda management, making travel arrangements and preparing itineraries (incl. flights, airport transfers, hotel reservations, visa applications)
• Organize meetings, conferences and team events
• Prepare presentations for internal and external use
• Coordinate internal and external communications
• Support on administrative activities for the DHL Freight CESE team
• Coordinate onboarding for new team members
• You will be involved in the (further) development and implementation of our corporate strategy and drive projects in our cluster forward.
• You will take on the management of various subject areas along the corporate and sustainability strategy.
At the moment, we are looking to hire an engaged Executive Assistant to the CESE CEO Office who will provide all necessary organizational, administrative and content related support to the CESE CEO Office team (Central Eastern Southern Europe). You will be part of the CESE CEO Office team (Central Eastern Southern Europe) with more than 10 countries. You will be based in Bratislava, Slovakia.
As part of our intercultural team, you will be responsible for driving together with the cluster staff management, strategic topics around Standardization & Growth. At the same time you will be responsible for driving further our DHL Freight internal programs.
In this role, you will:
• Managing CEO calendar, managing CEO bussines travels (incl. flights, airport transfers, hotel reservations, visa applications,...)
• Provide general support to the respective team, such as agenda management, making travel arrangements and preparing itineraries (incl. flights, airport transfers, hotel reservations, visa applications)
• Organize meetings, conferences and team events
• Prepare presentations for internal and external use
• Coordinate internal and external communications
• Support on administrative activities for the DHL Freight CESE team
• Coordinate onboarding for new team members
• You will be involved in the (further) development and implementation of our corporate strategy and drive projects in our cluster forward.
• You will take on the management of various subject areas along the corporate and sustainability strategy.
Employee perks, benefits
- unique company culture
- development: extensive professional and personal training and development opportunities as well as individual coaching and mentoring programs
- attractive remuneration
- meal tickets fully paid by the employer (€5.85 per day, also during regular vacation)
- Sick days - extra paid days off (1 to 3 days beyond the scope of the law),
- possibility of remote work
- fruit day of the week,
- reward for recommending a new employee,
- life insurance,
- allowance for language courses,
- employee discounts and other benefits,
- the possibility of personal development and advancement to a higher position within the company,
- last but not least, quality coffee at the workplace :-)
- development: extensive professional and personal training and development opportunities as well as individual coaching and mentoring programs
- attractive remuneration
- meal tickets fully paid by the employer (€5.85 per day, also during regular vacation)
- Sick days - extra paid days off (1 to 3 days beyond the scope of the law),
- possibility of remote work
- fruit day of the week,
- reward for recommending a new employee,
- life insurance,
- allowance for language courses,
- employee discounts and other benefits,
- the possibility of personal development and advancement to a higher position within the company,
- last but not least, quality coffee at the workplace :-)
Information about the selection process
The applicant's personal data listed in the CV will be processed and stored by DHL Freight Slovakia, s.r.o. in accordance with Act no. 18/2018 Coll. on personal data protection as amended. Personal data will be processed exclusively for the purpose of selecting a suitable candidate for the advertised position. After the end of the selection process for the given position, this data will be disposed of in accordance with the aforementioned law.
We will only contact applicants who meet our requirements. We apologize in advance to applicants who we do not contact, their materials will be shredded in accordance with the Personal Data Protection Act.
We will only contact applicants who meet our requirements. We apologize in advance to applicants who we do not contact, their materials will be shredded in accordance with the Personal Data Protection Act.
Requirements for the employee
Candidates with education suit the position
University education (Bachelor's degree)
University education (Master's degree)
Postgraduate (Doctorate)
University education (Master's degree)
Postgraduate (Doctorate)
Language skills
English - Proficiency (C2) or German - Proficiency (C2)
Number of years of experience
3
Personality requirements and skills
• you have completed a degree in business administration or similar
• you have minimum 3 years of relevant experience on simmilar position Executive Asistant in large company
• you have proven experience in corporate enviroment and with corporate culture
• you have experience with project management
• you are fluent in English and German (oral and written); German is preferable but not must
• addditional language is an advantage
• you have proficient knowledge of Microsoft Office Suite and presentation skills for PowerPoint
- you are a team player
- you have an ability to work on own initiative
- you are well organized and used to staying on top of multiple topics simultaneously
- You have a proven time management and activity tracking skills as well as an ability to work well under pressure
- you are proactive, especially with regard to diary management and travel itineraries
- you have strong communication skills at all levels
- you are accurate with high attention to detail
- you have a pleasant, helpful attitude with a willingness to take on key tasks and little projects
- knowledge of professional communication means would be an advantage (e.g. web-publishing)
- You have a proven track record of reliability
• you have minimum 3 years of relevant experience on simmilar position Executive Asistant in large company
• you have proven experience in corporate enviroment and with corporate culture
• you have experience with project management
• you are fluent in English and German (oral and written); German is preferable but not must
• addditional language is an advantage
• you have proficient knowledge of Microsoft Office Suite and presentation skills for PowerPoint
- you are a team player
- you have an ability to work on own initiative
- you are well organized and used to staying on top of multiple topics simultaneously
- You have a proven time management and activity tracking skills as well as an ability to work well under pressure
- you are proactive, especially with regard to diary management and travel itineraries
- you have strong communication skills at all levels
- you are accurate with high attention to detail
- you have a pleasant, helpful attitude with a willingness to take on key tasks and little projects
- knowledge of professional communication means would be an advantage (e.g. web-publishing)
- You have a proven track record of reliability
Advertiser
Brief description of the company
DHL is the leading global brand in the logistics industry. Our DHL divisions offer an unrivalled portfolio of logistics services ranging from national and international parcel delivery, e-commerce shipping and fulfillment solutions, international express, road, air and ocean transport to industrial supply chain management. With about 395,000 employees in more than 220 countries and territories worldwide, DHL connects people and businesses securely and reliably, enabling global sustainable trade flows. With specialized solutions for growth markets and industries including technology, life sciences and healthcare, engineering, manufacturing & energy, auto-mobility and retail, DHL is decisively positioned as “The logistics company for the world”.
DHL is part of DHL Group. The Group generated revenues of more than 94 billion euros in 2022. With sustainable business practices and a commitment to society and the environment, the Group makes a positive contribution to the world. DHL Group aims to achieve net-zero emissions logistics by 2050.
DHL is part of DHL Group. The Group generated revenues of more than 94 billion euros in 2022. With sustainable business practices and a commitment to society and the environment, the Group makes a positive contribution to the world. DHL Group aims to achieve net-zero emissions logistics by 2050.
Number of employees
1000 and more employees