Assistant for EMB member

Place of work
Bratislava
Contract type
full-time
Start date
tbd

Information about the position

Job description, responsibilities and duties

Detailed job description, responsabilities:
Completes a broad variety of administrative tasks for the Managing Director  including:
  • Work closely and effectively with the MDs to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
  • Manage an extremely active and dynamic calendar of appointments
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion
  • Develop and maintain a long-term calendar for the organization
  • Compose and prepare correspondence that is sometimes confidential
  • Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
  • Complete expense reports
  • Answer incoming telephone calls professionally and deal with enquiries quickly
  • Liaise with clients, suppliers and other staff
  • Conduct data research
  • Organize and potentially attend meetings and ensure the meeting is well-prepared
  • Take minutes, collate and distribute them and take required actions
  • Organize international conferences and offsite events
  • Cooperate with departments and other Pan Net organizations reporting to MD
  • Prepare presentations materials and reports upon request
  • Distribute meal vouchers to employees
  • Perform other general administrative duties

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)

Language skills

Slovak - Proficiency (C2) and English - Upper intermediate (B2)

Other knowledge

Microsoft Word - advanced
Microsoft Outlook - advanced
Microsoft Excel - advanced

Personality requirements and skills

KPI's/ Key deliverables:
  • Office management (incl. MDs calendar management, office procurement)
  • Travel management
  • Team support
  • Create reports, presentations,protocols, briefings for the management
  • Management payments, cash pooling, accounting
  •  Education:University or Bachelor degree in Business Administration/ Management or equivalent to this position
  •  Professional knowledge, skills, know how in the field & experience in the field:Experience in field of activity :4-6 years of professional experience as an assistant in an international environment; very experienced person, who will be also able to stand-in for the Management Board Support Position
  • Multinational experience:  preffered, not a must 
  •  Language skills:Slovak language - fluent
  • English language - fluent
  •  Interpersonal communication skills:communication skills
  • coordination skills
  • experience with planning, organizing, coordination, monitoring – ability to ensure the smooth running of the whole company (in particular during the ramp up phase…)
  • interpersonal skills with the ability to build up relationships with internal and external stakeholders
  • main interfaces for the position:  internal PanNet employees
  •  Other soft skills, competences:self-motivated
  • Highly collaborative
  • Outstanding organizational and prioritization skills are a must
  • High level of discretion to sensitive information
  •  Hard skills:SAP (preffered)
  • MS office (Excel, PowerPoint, Word, Oulook) - advanced

Advertiser

Brief description of the company

Deutsche Telekom Pan-Net, s.r.o. - established within Pan IP program is a company which will pilot and manage the whole pan-European Network. From Bratislava, this company will be the first point of contact regarding all overarching matters of the national companies with respect to the pan-European Network.
Being the key entry gate for requirements towards Pan-Net portfolio, we will manage a common service production catalogue, establish new processes and operating models, combining assets and resources to create services for the national companies.
To achieve all this we are building a new, cross-functional and truly international team.

Number of employees

100-149 employees

Company address

Deutsche Telekom Pan-Net s.r.o.
P.O.BOX 105
830 05 Bratislava 35
ID: 3359177   Dátum zverejnenia: 11.4.2018  
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