Assistant for EMB member

Place of work
Bratislava
Contract type
full-time
Start date
tbd

Information about the position

Job description, responsibilities and duties

Detailed job description, responsabilities:
Completes a broad variety of administrative tasks for the Managing Director  including:
  • Work closely and effectively with the MDs to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
  • Manage an extremely active and dynamic calendar of appointments
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion
  • Develop and maintain a long-term calendar for the organization
  • Compose and prepare correspondence that is sometimes confidential
  • Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
  • Complete expense reports
  • Answer incoming telephone calls professionally and deal with enquiries quickly
  • Liaise with clients, suppliers and other staff
  • Conduct data research
  • Organize and potentially attend meetings and ensure the meeting is well-prepared
  • Take minutes, collate and distribute them and take required actions
  • Organize international conferences and offsite events
  • Cooperate with departments and other Pan Net organizations reporting to MD
  • Prepare presentations materials and reports upon request
  • Distribute meal vouchers to employees
  • Perform other general administrative duties

Requirements for the employee

Candidates with education suit the position

University education (Bachelor's degree)

Language skills

Slovak - Proficiency (C2) and English - Upper intermediate (B2)

Other knowledge

Microsoft Word - advanced
Microsoft Outlook - advanced
Microsoft Excel - advanced

Personality requirements and skills

KPI's/ Key deliverables:
  • Office management (incl. MDs calendar management, office procurement)
  • Travel management
  • Team support
  • Create reports, presentations,protocols, briefings for the management
  • Management payments, cash pooling, accounting
  •  Education:University or Bachelor degree in Business Administration/ Management or equivalent to this position
  •  Professional knowledge, skills, know how in the field & experience in the field:Experience in field of activity :4-6 years of professional experience as an assistant in an international environment; very experienced person, who will be also able to stand-in for the Management Board Support Position
  • Multinational experience:  preffered, not a must 
  •  Language skills:Slovak language - fluent
  • English language - fluent
  •  Interpersonal communication skills:communication skills
  • coordination skills
  • experience with planning, organizing, coordination, monitoring – ability to ensure the smooth running of the whole company (in particular during the ramp up phase…)
  • interpersonal skills with the ability to build up relationships with internal and external stakeholders
  • main interfaces for the position:  internal PanNet employees
  •  Other soft skills, competences:self-motivated
  • Highly collaborative
  • Outstanding organizational and prioritization skills are a must
  • High level of discretion to sensitive information
  •  Hard skills:SAP (preffered)
  • MS office (Excel, PowerPoint, Word, Oulook) - advanced

Advertiser

Brief description of the company

Deutsche Telekom Pan-Net, s.r.o. - established within Pan IP program is a company which will pilot and manage the whole pan-European Network. From Bratislava, this company will be the first point of contact regarding all overarching matters of the national companies with respect to the pan-European Network.
Being the key entry gate for requirements towards Pan-Net portfolio, we will manage a common service production catalogue, establish new processes and operating models, combining assets and resources to create services for the national companies.
To achieve all this we are building a new, cross-functional and truly international team.

Data Privacy Information and Consent With Processing of Personal Data

By replying to the job offer, I hereby grant company Deutsche Telekom Pan-Net s.r.o. with its registered seat at Jarabinková 1, 821 09 Bratislava, Slovakia, ID no. (IČO): 48 129 178 (the “Company”) the consent with processing of my personal data in the following scope: academic title, name, surname, photography, contact details (e-mail address, address, phone number), information about achieved education, previous working experience, other information that are included in my CV/motivation letter, and so for the purpose of participation in a selection process for the job position that I am applying for. This consent is granted for definite period of 6 months.

My personal data will not be subject to automated decision making and profiling. My personal data will be provided only to the following recipients within Deutsche Telekom AG Group: Deutsche Telekom Services Europe GmbH, Friedrich-Ebert-Allee 140, D-53113 Bonn, Germany; Deutsche Telekom Business Services S.R.L., 319G Splaiul Independentei, Bukurešť, Romania; Deutsche Telekom AG, Friedrich-Ebert-Allee 140, D-53113 Bonn, Germany. My personal data will not be transferred to third countries.

In connection with the processing of my personal data the Company provides me with the following information:

Please be informed that you have the following rights: (i) to request access to your personal data, (ii) to correct your personal data, (iii) to delete your personal data, (iv) to limit the processing of your personal data, (v) to object processing of your personal data, (vi) to the portability of your personal data, (vii) to file a complaint with the competent supervisory authority, (viii) to withdraw your consent with processing. Please note that processing of personal data is prerequisite for participation in selection process. If you do not provide us with your consent, or if you withdraw your consent during the selection process, we cannot process your personal data and thus you cannot participate in the selection process for concrete job position.

Contact for provision of additional information about the protection and processing of your personal data is: [email protected] Additional information about data privacy you can find on the following link.

Number of employees

100-149 employees

Company address

Deutsche Telekom Pan-Net s.r.o.
P.O.BOX 105
830 05 Bratislava 35
ID: 3359177   Dátum zverejnenia: 11.4.2018  
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