Finance Administration Assistant for tax department (suitable for fresh graduates)

• To proactively organize departmental meetings/conference calls as required, such as; Monthly/Quarterly Team/People Manager meetings, Training sessions, 1:1s, Team Building events etc. These can be both in-house and off-site
• To collect, analyze, and prepare data for meetings and conferences
• To attend meetings and conferences to furnish information, take notes, and monitor action items
• Act as a resource on departmental policies and procedures
• To update and maintain the accuracy of all records and files, as required by the team eg collection of statutory tax documents from local entities for storing on Company tax database
• To raise purchase orders, as required. Liaise with accounts payable to ensure that purchase orders are progressed correctly and deal with queries arising from them. To maintain Fee tracker spreadsheet for the team
• To make travel arrangements for team, in line with Company policy, to include hotel accommodation, car hire, visas etc.
• To monitor and action emails on behalf of the team during vacation and other periods away from the office – flagging urgent issues

INTERACTIONS
This position works very closely with all members of EMEA Tax Team. Close contact also with members of other departments within the company including EMEA Finance and US Tax.