Office Manager

full-time
Bratislava, Slovakia
Monthly Salary Range: 1200

Who you are

  • You have minimum 1-2 years experience in office administration position
  • MS Office is part of your professional skills
  • You have excellent communication and organizational skills and systematic approach
  • You are not scared to thing out of the box and come up with new, creative solutions
  • You are responsible, proactive, flexible and independent
  • You speak English on at least intermediate level; German skills are beneficial

What you will do

The main part of your role as an Office & HR Assistant will be a full ownership of office management agenda within Datavard offices in Slovakia (concerns Bratislava, Banska Bystrica and Zilina). In this area, you will work in alignment with other Office management responsibles in other Datavard locations.
It will be a mixture of various activities that require reliability, flexibility and multitasking.
On top of all, you will be the first point of contact for handling externals and visitors of Datavard Slovakia in order to provide transparent and representative guidance and welcome.
Your role covers, but is not limited to, following responsibilities:

Office Management
  • Coordination of meetings organization (logistics, catering/refreshment, invitations, follow up, etc.)
  • Taking care of office supplies, incl. new suppliers’ selection, handling of contract creation or renewal of contracts
  • Driving facility maintenance services
  • Reporting on office maintenance costs and creation of “special project” FI budget requests
  • Helping with travel arrangements (booking of taxis, flights, hotels...)
  • Greeting and handling external visitors (including their announcing, providing refreshment, providing guidance and direction, etc.)
  • Assigning, tracking and handing out visitor and employee badges
  • Answering incoming phone calls, providing callers with respective information or putting through to respective person
  • Taking care of postal services (in- and out-going post, arranging couriers, etc.) and another clerical duties (e.g. scanning, copying, etc.)
  • Support with organizing official company team events globally and customer events in Slovakia (eg Christmas Party)
  • Asset purchase management (general assets, IT assets)
  • Additional ad-hoc tasks

Support HR and Marketing
• Helping with organization and providing on-site support at Job Fairs (e.g. booth preparing, marketing materials and hand-outs, etc.)
• Selecting of suppliers, ordering of marketing materials, checking of inventory status
• Communicating with suppliers according to inputs from HR

What we offer

  • Being part of a young and dynamic team
  • Working in an international environment
  • Language improvement
  • Knowledge transfer and growth opportunities
  • Additional company benefits

Your Team

"“Our newly established SSC and Finance Department is part of the core business operations within Datavard. Our people are highly motivated to build new company processes and standards. The quality of our work builds Datavard reputation and it is instrumental to the company’s growth in all markets around the world.”"
Peter Mihina

FINANCE & ADMINISTRATION LEAD
ID: 1221444   Dátum zverejnenia: 10.1.2019   Základná zložka mzdy (brutto) a ďalšie odmeny:   1200