Junior Office Manager

Your role

Want to play a pivotal role in the growth of one of Chicago’s hottest tech companies? Then we want to hear from you. We promise you the freedom and space you need to be creative, show off your skills, and grow your expertise.

For nearly 15 years, we’ve partnered with the biggest tech brands to get their ideas to market faster. We work with the latest enterprise technology and tools, prize collaboration in all that we do, and push the boundaries with every new project. Now, we’re the engineering horsepower behind a fast-growing healthtech company that helps millions of customers access affordable health insurance. The company has quickly become an industry leader, but its potential for positive impact is only beginning.

We’re looking for an organized person who takes pride in their responsibilities and always wants to help those around them. You should have the ability to operate successfully within a startup culture which encourages a proactive and empowered mentality without hand holding. Previous experience as a Front office manager or office administrator would be an advantage. A successful junior office manager should also have experience with a variety of office software - email tools, xls, google spreadsheets/doc/calendar and be able to accurately handle administrative duties. Junior office manager will respond and be supervised by senior office manager. The ideal Jr. office manager will know that no two days are alike and will be able to adapt to an ever-changing environment.

This is en excellent starting opportunity for juniors with ambition and drive to broaden their skillset in office management in a leading tech company with fast-paced yet fun culture.

Above all else you should love helping people and thrive at solving problems. You should operate with ownership but know when to ask for help and how to prioritize.

Responsibilities:

• Manage and support day to day office operations
• Order weekly supplies of snacks and drinks for the office
• Monitor and maintain office supplies
• Maintain a tidy office and check in on conference rooms
• Assist in planning and executing both small and large events for our company
• Schedule company meetings and appointments
• Maintain the office condition and arrange necessary repairs
• Back office tasks, e.g. bank transfers, invoice control
• General organizational tasks, e.g. preparatory accounting
• Ensure that all items are invoiced and paid on time
• Help your supervisor to organize office operations and procedures
• Order transportation and accommodation for employees
• Help your supervisor manage contract and price negotiations with office vendors, service providers and office lease
• Assist in the on-boarding process for new hires
• Coordinate with IT department on all office equipment
• Partner with HR to update and maintain office policies as necessary
• Welcome visitors in a friendly and professional manner if asked
• Additional duties as needed

15 years of experience

For nearly 15 years, we’ve partnered with the biggest tech brands to get their ideas to market faster. As a leader in providing technical solutions in health insurance mediation, we have a robust digital platform that covers the entire life cycle of customers and helps millions of customers access affordable health insurance. We work with the cutting-edge technologies and tools, prize collaboration in all that we do, and push the boundaries with every new project.

Our technology plays a key role in our growth, and we are systematically modernizing our technological stack. We’re committed to growing a team of well-rounded engineers, operating software in a production environment and building easily maintainable software. That’s where you come in.