Facilities Coordinator

Reception scope of work:

• Manning of the reception during normal office hours (08:00 – 16:00). The receptionist will perform normal receptionist tasks, such as greet visitors and answer the phone, arrange the post and courier in/out activities
• Book rooms and times for training, arrange room set-up
• Meet and greet training participants, distribute training material to participants
• Maintain list of participants attendance and submit to relevant parties
• Order refreshments and food for training participants and office guests
• Invite and coordinate guests of all kind
• Secure/proceed general support for guests: eg. taxi ordering,
• Sign for delivery of and/or print training material upon request
• Support in event organization to LAS if necessary
• Keeping clean kitchen facilities

Office coordination SK scope of work:

• Responsible for delivery, quality, safety and cost of all in scope services
• Responsibility for subcontractors’ management on our clients sites in Bratislava, Banska Bystrica and Kosice remotely through business assistants as within Managing Agent model
• First escalation point for offices in the country.
• Participate active on supplier register innovation, saving and performance assessment
• Bring best practice and pro-active innovation into office support scope of responsibilities
• Report monthly, quarterly and ad-hoc results into
• Participating in budgeting process and projects related to the office

Coordination physical and technical security scope of work:

• With support of our clients security consultant and through dedicated expert suppliers manage local Physical Security in areas as reception and around perimeter
• Through dedicated expert suppliers manage security systems and physical guarding of remote Sites in Kosice and Banska Bystrica
• Act as first point of contact for facilities such as IT network, burglar alarm, electricity supply, fire safety and liaison
• With support of our clients security consultant act as contact person for Security Company – Central Security – in case of robbery, alarms, EHS issues
• Overtake and use knowledge of access control tools, hardware and basis of software in advanced user mode, secure activities of daily business in such scope

We value all candidates, however, we will contact those who meet the job criteria.

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor's degree)

English - Upper intermediate (B2)

Microsoft Word - Skillful
Microsoft Excel - Skillful

- Good customer service skills
- Positive attitude and professional approach
- Good interpersonal and communication skills
- Solid organizational skills with attention to detail
- Previous experience using Word and Excel applications
- Good time management
- Flexibility and problem solving attitude
- Will to learn a new systems and knowledge quick and efficient