Office Coordinator

Office Coordinator will be responsible for the day-to-day operational management. Duties includes:

• Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors
• Serve as the “face of the Global Real Estate & Facilities” organization to all occupants and visitors within the studio

• Oversight of all hospitality-related services
• Manage reception desk including shipping & receiving activities
• Greet all visitors and manage visitor process including NDA’s
• Coordinate daily pantry/commissary and catering as well as needs for internal or customer events
• Scheduling transportation services for visitors and guests
• Schedule and coordinate employee activities as required
• Order and stock adequate supplies for the office and necessary departments
• Coordinate setups for all new employees and assist with orientation

• Oversight of all facility management-related services
• Assist with inventory management, invoice management and budget tracking
• Assist with vendor management including escorting vendor onsite if necessary
• Coordinate all maintenance and repair issues between the building, property management, and outside vendors
• Manage office cleanliness and communication with janitorial staff
• Create Facilities and/or IT helpdesk tickets as needed
• Resolve site specific facilities tickets
• Assist with moves within the space and space planning

• Oversight of safety & security-related services
• Utilize the physical security system and continuously follow the global security policy
• Coordinate/create access cards for visitors
• Maintain vendor access card inventory

• Jointly responsible for the local office intranet page
• Assist with all workplace health, safety, and environmental initiatives, including global or regional programs as mandated by law or policy
• Management of all site documentation including vendor invoices, documents required for legal compliance and site specific records
• Assist with global or regional facilities programs and policies

We value all candidates, however we will contact only those who meet criteria.

Secondary with school-leaving examination
University education (Bachelor's degree)
University education (Master's degree)

English - Upper intermediate (B2)

• Excellent customer service and communication skills are a must, as you'll serve as the main point of contact for employees and vendors regarding all local facilities issues and be the face of Epic Games for all visitors.
• Experience managing 3rd-party service providers to assure continuity of facility operations.
• Previous experience of work in facilities management or office operations.
• Experience in hospitality-oriented businesses a plus
• 1-2 years of experience.
• English and local language skills, both written and verbal.
• Proven performance in delivering best-in-class customer service.
• Financial acumen.
• Ability to multitask and prioritize.
• Detail-oriented, with an ability to work with little direct supervision.
• Familiarity with office applications; prior experience with Google Suite, Slack, Zoom, MS Office and Google Docs Experience is an advantage.