Facilities Coordinator

CBRE Global Workplace Solutions s. r. o.

Place of work
Galvaniho 7, Bratislava
Contract type
full-time
Start date
asap
Basic wage component (gross) and other rewards
The offered salary for this position starts from € 1400 gross. This salary is the minimum possible offer and may be higher depending on the scope and seniority of employee requirements.

Information about the position

Job description, responsibilities and duties

• Responsible for delivery, quality, safety and cost of all in scope services
• Responsibility for subcontractors management on DXC’s sites in Bratislava
• First escalation point for all issues and incidents across client sites in Slovakia
• Ensure the Health and Safety requirements and guidelines are observed including risk assessments for staff, subcontractors and visitors
• Ensure all contract activities comply with all company, legal and client requirements for Health and Safety, Quality Management, environmental policies and general duty of care
• Provide general administrative support to the Facility Manager in the reporting and financial processes
• Supporting the Facility Manager in creating, developing and controlling the budget
• Delivery of mail and packages delivered from the Post office and POBOXs to the site;
• Take outgoing internal mail from site to the Post office;
• Keep and maintain records of all incoming and outgoing registered mail in registry day-book;
• Take delivered mail from site post box to the site;
• Keep record of all courier service received and sent in a particular order to be able to identify date of receipt and dispatch, where and whom it was sent to for easy identification;
• Sorting mails – invoice evidence and distributing to the finance department;
• Handle incoming and outgoing internal and external mail and distributing mail to the departments;
• Maintain supplies including envelopes, types and forms available to ensure that they don’t go out of stock;
• Keep the S&R room organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space;
• Train mailroom clerks that are new to the organization, putting them in-line with best practices and organizational mailing procedures;
• Checking stock and ordering flipchart paper, markers for the meeting rooms;
• Office print services: checking printers, fixing them/ ordering service, adding/ordering printer paper and toners;
• Confidential Waste Management – checking metal containers, ordering empty ones (non-core);
• Manage consumable replenishments. That is monitor and order of consumables (basic office supplies, refreshment, etc.)

Employee perks, benefits

* International working environment
* 13th salary
* Meal vouchers - with extra contribution from employers' side
* Referral bonus: Recommend-a-friend
* Language and other professional related courses
* Special CBRE discounts
* Teambuildings
* Flexible working hours

Information about the selection process

We will contact only selected candidates.

Requirements for the employee

Candidates with education suit the position

Secondary with school-leaving examination
Follow-up/Higher Professional Education
University education (Bachelor's degree)
University education (Master's degree)

Language skills

English - Upper intermediate (B2)

Number of years of experience

2

The position is suitable for a fresh graduate

Yes

Personality requirements and skills

• Experience in outsourced service solutions to international clients preferable banking or office sector
• Experience of managing, subcontractors, vendors and different services related to office
• Experience of min. 1 year in a similar position
• Having qualification in a facilities/technical based discipline and experience of sub-contractor supervision
• Fluent in Slovak, upper intermediate English (B2)
• Experience of managing budgets
• Multitasking to be more efficient in work if he/she can take on various tasks at the same time and complete them without errors
• Organizational skills to arrange the work schedule and the mailroom in such a way that will promote their efficiency on the job
• A practical working knowledge of financial terms and principles.
• An ability to review and analyze financial data and business reports,
• Excellent verbal and written communication skills
• Attention to detail and ability to work under pressure
• Ability to work in a deadline sensitive environment

Advertiser

Brief description of the company

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.
CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees and serves real estate owners, investors and occupiers through more than 400 offices worldwide.

Number of employees

100-149 employees

Company address

CBRE Global Workplace Solutions s.r.o.
Zámocká 34
811 01 Bratislava
ID: 3312037   Dátum zverejnenia: 17.9.2018   Základná zložka mzdy (brutto) a ďalšie odmeny:   The offered salary for this position starts from € 1400 gross. This salary is the minimum possible offer and may be higher depending on the scope and seniority of employee requirements.